How to Use WPS Rich Text Editing on Windows

Use WPS Rich Text Editing with 4 how-to topics, including 4 free topics and 0 membership-related topics; start from the index below and follow the steps for each task.

How-to Index

How-to Guide

1. Open Rich Text Editing Mode

Entry path: Message bar → Rich Text Editing button (Aa)

1. Open a WPS collaboration one-to-one chat window.
2. Find the Aa icon in the toolbar of the message bar at the bottom.
3. Click the icon to expand the rich text toolbar.
4. Confirm that the toolbar shows options for text styles, lists, links, emojis, and screenshots.

Success Criteria

• Interface result: A rich text toolbar appears above or within the current message input area.
• Next action available: You can type a message and apply formatting tools immediately.

Tips While Using

• Common mistake: If you are not inside a chat window, the entry point may not appear.
• Environment note: Collaboration chat usually requires account sign-in and network access.

2. Apply Text Styles

Entry path: Rich text toolbar → B / I / A

1. Type the message content you want to send.
2. Select the text you want to format, or click a style button before typing new text.
3. Click B to apply bold.
4. Click the italic button to apply italic formatting.
5. Click A and choose a text color from the drop-down options.

Success Criteria

• Interface result: The selected text shows the expected bold, italic, or color effect.
• Next action available: You can continue adding more formatting or send the message.

Tips While Using

• Common mistake: If no text is selected, the style may apply to text typed afterward.
• Environment note: Button placement can vary slightly when the chat window width changes.

3. Insert Lists and Hyperlinks

Entry path: Rich text toolbar → Numbered List / Bulleted List / Link

1. Enter the content you want to organize.
2. Click the numbered list button to add an ordered list.
3. Click the bulleted list button to add bullet points.
4. Select the text that should contain the link, or place the cursor where the link should appear.
5. Enter or paste the target URL to finish inserting the hyperlink.

Success Criteria

• Interface result: The message shows numbered items, bullet points, or clickable linked text.
• Next action available: You can continue editing the message and then send it.

Tips While Using

• Common mistake: An incomplete URL may prevent recipients from opening the link correctly.
• Environment note: Opening external links usually requires network access.

4. Insert Emojis or Screenshots and Send the Message

Entry path: Rich text toolbar → Emoji / Screenshot / Send

1. Click the emoji button to insert an emoji into the message.
2. Click the screenshot button to capture the needed screen area and insert it into the message.
3. Review the text, formatting, and inserted content before sending.
4. Click Send in the lower-right area to send the rich text message.
5. If needed, click the close button on the right side of the toolbar to exit rich text mode.

Success Criteria

• Interface result: The message is sent successfully and keeps its formatting in the chat history.
• Next action available: You can continue typing another message or return to plain input mode.

Tips While Using

• Common mistake: Sending before checking the inserted screenshot may leave out important details.
• Environment note: Screenshot insertion requires screen capture permission on the local system.