WPS Rich Text Editing on Windows: Introduction

WPS Rich Text Editing on Windows helps you format collaboration chat messages with styled and structured content; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index
Recommended version	Latest WPS Office release	Helps keep collaboration and chat features stable

About This Feature

Overview

Rich Text Editing in WPS on Windows is a chat message formatting feature for collaboration conversations. It lets you organize message content before sending by applying bold, italic, text color, numbered lists, bulleted lists, hyperlinks, emojis, and screenshot inserts in the message input area.

Core tasks include:

Open Rich Text Editing mode from the chat message toolbar.
Apply text styles such as bold, italic, and color.
Insert structured content such as numbered lists, bulleted lists, and hyperlinks.
Add emojis or screenshots, then send the formatted message.

This feature is useful for project updates, task instructions, meeting follow-ups, and link sharing. Recipients can view the formatted message directly in the chat thread.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest WPS Office version is recommended
Network	Network access is usually needed for collaboration chat, message delivery, and opening links
Other	Signing in to a WPS account is recommended for collaboration features; screenshot insertion requires local screen capture permission

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and complete setup with the installation wizard
Post-install check	Open WPS, enter a collaboration chat, and confirm that the rich text entry point is visible in the message bar

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides bold, italic, color, lists, hyperlinks, emojis, and screenshot insertion directly in collaboration chat messages, making structured communication easier before sending.	Word provides text formatting, bullets, numbering, and links for document editing, with a document-first workflow.	Google Docs supports links and list formatting in online documents, with a document collaboration focus.	Notion pages support text styling, colors, lists, inline code, and links for page-based content organization.	Acrobat mainly focuses on PDF link and text editing workflows inside PDF documents.
WPS Advantages	Advantage: formatting happens directly in the chat input area, so you can send a structured message without creating a separate document. Distinct: one toolbar combines styles, lists, links, emojis, and screenshot insertion for quick communication.	Compared with WPS: Word is centered on formal document editing rather than chat message composition.	Compared with WPS: Google Docs is stronger for document collaboration, while instant formatting inside a chat composer is not its main entry point.	Compared with WPS: Notion is more page-oriented for notes and knowledge organization than real-time chat sending.	Compared with WPS: Adobe is mainly focused on PDF workflows instead of chat-based rich text communication.
Official Source	—	Add and format in Word for Windows	Work with links and bookmarks	Style and customize your page	Change link formatting in PDFs

Overall Conclusion: If your main goal is to format and send structured messages inside team chat, WPS Rich Text Editing is closer to that workflow. The other products also support text styling or links, but they are generally centered on documents, pages, or PDFs instead of chat message composition.

Use Cases

No.	Scenario	Suitable users	Main pain point	How this feature helps
1	Breaking tasks into points	Project members and executors	Plain text messages are hard to scan	Use numbered or bulleted lists to organize action items
2	Highlighting key information	Team leads and coordinators	Important details are easy to miss	Use bold, italic, and color to emphasize key text
3	Sharing reference links	Operations, product, and admin teams	Links and explanations are separated	Insert hyperlinks directly into the message with context
4	Reporting interface issues quickly	Testers, support staff, and collaborators	Text alone is not visual enough	Insert a screenshot together with explanatory text
5	Adding light emotional tone	Everyday chat participants	Messages can feel flat	Insert emojis to make communication clearer and warmer

Membership & Benefits

Free vs WPS Premium

Based on the current feature scope, Rich Text Editing itself is available without a membership. WPS Premium is generally more suitable for users who also need broader advanced office features.

Capability	Free	WPS Premium
Rich text editing in collaboration chat	✅ Available	✅ Available
Basic text styles and lists	✅ Available	✅ Available
Some advanced office and value-added features	Depends on in-product availability	Usually includes broader access
Cloud storage and some extra services	Basic allocation	Usually includes broader benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Daily chat communication and basic formatting	Free	The current rich text editing feature can be used directly without an extra subscription
Ongoing need for broader advanced office features	WPS Premium	Better suited for users who need more value-added tools, cloud benefits, or advanced workflows

WPS membership center: Subscribe now
Review the plan details on the pricing page before choosing a subscription.