How to Use WPS Group Schedule on macOS

Use WPS Group Schedule with 4 how-to topics, all available without membership; you can open the schedule entry, create and save a schedule, add participants and meeting details, and review existing schedules.

How-to Index

How-to Guide

1. Open the group schedule entry

Entry path: Group chat window → bottom toolbar → Schedule/To-do icon

1. Open the target collaboration group chat.
2. Find the calendar icon in the bottom toolbar.
3. Hover over the icon and confirm that the tooltip shows Schedule/To-do.
4. Click the icon to open the drop-down menu.
5. Select Schedule.

Success Criteria

• Interface result: The New Schedule window appears.
• What you can do next: You can continue filling in the title, time, participants, and other details.

Tips While Using

• Common mistake: If you open To-do or another entry by mistake, reopen the menu and select Schedule.
• Environment note: You need to be inside a supported collaboration group chat first.

2. Create and save a group schedule

Entry path: New Schedule window

1. Enter the schedule title in the New Schedule window.
2. Set the date and time.
3. Turn on All day or set a recurrence rule if needed.
4. Review the details for accuracy.
5. Click Save in the lower-right corner.

Success Criteria

• Interface result: The schedule is created and saved to the current group.
• What you can do next: Group members can receive the synced invitation or reminder.

Tips While Using

• Common mistake: Saving before confirming the date or time can create an incorrect schedule.
• Environment note: An internet connection is recommended for sync-related actions.

3. Add participants and meeting details

Entry path: Detail area in the New Schedule window

1. Add participants in the New Schedule window.
2. Add a video meeting if needed.
3. Fill in the meeting room, location, and meeting document.
4. Set organizer status, visibility, and reminder time as needed.
5. Save the schedule.

Success Criteria

• Interface result: The schedule includes participants and related meeting resource details.
• What you can do next: Members can join the meeting or review the attached meeting information.

Tips While Using

• Common mistake: Missing the reminder time or meeting location can reduce meeting readiness.
• Permission note: Confirm that the current group members have the required collaboration permissions before creating the schedule.

4. View and search existing schedules

Entry path: New Schedule window → Existing Schedules at the top

1. Open the group schedule entry.
2. Click the Existing Schedules tab at the top of the window.
3. Browse the schedule list for the current group.
4. Enter title keywords in the search box.
5. Review the matching schedule results.

Success Criteria

• Interface result: Existing schedules for the current group are displayed, and search results are returned.
• What you can do next: You can continue checking time arrangements or move on to follow-up collaboration.

Tips While Using

• Common mistake: Broad keywords can return too many results, so more specific title words work better.
• Environment note: You need to stay in the current group to review that group's schedules.