How to Use WPS Schedule Group Chat on Windows

Use Schedule Group Chat with 4 how-to topics, all available without membership, and jump from the index to the exact steps you need.

How-to Index

How-to Guide

1. Open Schedule Group Chat

Entry path: Group chat window → bottom toolbar → Schedule/To-do icon → Schedule Time

1. Open the target group chat window.
2. Find the calendar icon in the bottom toolbar. When you hover over it, the Schedule/To-do label appears.
3. Click the icon and select Schedule Time from the drop-down menu.
4. Open the participant time occupancy view.

Success Criteria

• Interface result: The scheduling view opens successfully.
• What you can do next: You can review dates, participant avatars, and time occupancy details.

Tips While Using

• Common mistake: Clicking another bottom-toolbar button opens a different feature, so make sure you select Schedule Time.
• Environment note: You need to enter the target group chat first.

2. Check participant availability

Entry path: Scheduling view

1. Review the date timeline in the scheduling view.
2. Check the participant avatars shown across the view.
3. Review each participant's occupancy status for the current time range.
4. Switch dates as needed to continue checking later options.

Success Criteria

• Interface result: You can clearly see each participant's busy status.
• What you can do next: You can continue selecting a time slot or move to suggested times.

Tips While Using

• Common mistake: Looking at only one participant may cause you to miss conflicts for others.
• Environment note: The display depends on available participant schedule information.

3. Use suggested times

Entry path: Suggested Time in the lower-right corner of the scheduling view

1. Click Suggested Time in the lower-right corner of the scheduling view.
2. Wait for the system to generate recommended free time slots.
3. Review the recommended time and day-distance prompt, such as Today 16:00 or 3 days later 09:00.
4. Choose the recommendation that fits your meeting.

Success Criteria

• Interface result: Recommended time information appears in the view.
• What you can do next: You can continue to create a schedule from the recommendation.

Tips While Using

• Common mistake: Accepting a recommendation before confirming the participant scope may affect the meeting arrangement.
• Environment note: Recommendations are based on the currently visible participant schedule information.

4. Add and save a schedule

Entry path: Recommended time slot → Add Schedule

1. Select an appropriate time slot and click Add Schedule.
2. Open the new schedule dialog.
3. Confirm that the selected time has been filled in automatically.
4. Add details such as the subject, video meeting, and meeting documents as needed.
5. Click Save to finish creating the schedule.

Success Criteria

• Interface result: The new schedule is created successfully.
• What you can do next: You can continue reviewing the event later or notify participants.

Tips While Using

• Common mistake: Saving without adding a clear subject or related details can make the event harder to identify later.
• Environment note: A network connection is recommended while creating the schedule.