WPS Document Structure on macOS: Introduction

WPS Document Structure is the document navigation view for cloud files on macOS; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Document Structure helps you browse and manage the cloud document layout in WPS on macOS. After you open the Documents area, the page is divided into a left navigation panel and a right document list, making it easier to locate files by category.

Core tasks include:

Open the cloud document workspace and understand the layout of the navigation area and file list.
Use the left navigation panel to switch between views such as Recent, Import, Shared, Starred, My Cloud Docs, Team Docs, My Device, Frequently Used, Tags, and Recycle Bin.
Review the file list on the right, filter by file type, and check details such as file location, creator, last modified time, and file size.

This feature is useful for organizing collaborative files, finding recently used documents, and separating personal and team document spaces.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	A stable internet connection is recommended when opening cloud files, shared files, or team documents
Other	Sign in to your WPS account for cloud access; team or enterprise-related entries depend on account permissions

Source: System requirements for WPS Office

Download & Installation

Before using Document Structure, install WPS Office on your Mac.

Item	Details
Official download	WPS Office Free Download
Installation method	Open the download page, choose the Mac version, and complete the installation
Post-install check	Launch WPS and open the Documents entry to confirm that the cloud document workspace is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a left-side category navigation panel and a right-side document list for cloud files, including Recent, Shared, Starred, My Cloud Docs, Team Docs, Tags, Recycle Bin, and list filtering.	SharePoint document libraries support file list management, folders, recent activity, deletion, and recycle bin recovery.	Google Drive supports search, filter chips, Shared with me, starred items, and trash search operators.	Notion Library includes tabs such as Recents, Favorites, Shared, and Private, with search and filters for workspace pages.	Adobe Acrobat on the web supports shared document management and cloud file sorting and search.
WPS Advantages	Advantage: WPS brings recent, shared, personal, team, and recycle-bin style views together in one fixed navigation area. Advantage: The file list shows location, creator, last modified time, and file size in one place for quick scanning.	Compared with WPS: Microsoft focuses more on site or library management, and the navigation experience depends more on SharePoint structure.	Compared with WPS: Google Drive has strong search and filtering, but file organization relies more on search and Drive views than on a fixed collaboration sidebar.	Compared with WPS: Notion is strong for workspace pages and knowledge organization, but it is not a traditional cloud document list layout.	Compared with WPS: Adobe focuses more on PDF and cloud file management, so its document-category navigation is less similar to a general office cloud file workspace.
Official Source	—	Work with files in a document library	Search for files in Google Drive	Manage your Library	Sort and search files in Acrobat on the web

Overall Conclusion
If you want a fixed category-based workspace for browsing collaborative, personal, and team files, WPS Document Structure fits that workflow well on macOS. Other products provide strong search, site management, or knowledge organization, but they present file navigation in different ways.

Use Cases

No.	Scenario	Suitable For	Main Need	How Document Structure Helps
1	Find recently used files	Everyday office users	It is hard to remember where a file was saved	Open the Recent category to locate recently accessed documents quickly
2	Separate personal and team files	Team members	Personal and team files are mixed together	Use My Cloud Docs and Team Docs as separate spaces
3	Review shared collaboration files	Users working with shared documents	Shared files are scattered across different entry points	Open the Shared category to view shared files in one place
4	Reach important files faster	Users who revisit the same files often	Repeated searching takes time	Use Starred or Frequently Used categories for faster access
5	Check deleted files	Users cleaning up file storage	Deleted files may still need to be restored	Open Recycle Bin to review recoverable files

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Browse document structure and category navigation	✅	✅
Cloud storage	1 GB cloud storage	20 GB cloud storage, with additional plan details on the pricing page
PDF and advanced tools	Basic features are available, while some advanced tools are limited	More advanced tools and higher usage allowances are available
Shared plans	Basic single-user use	Shared plans are available for multiple users

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You mainly browse and organize personal, shared, or team document structures	Free	The document structure view and category navigation are available for everyday use
You need more cloud storage or often use advanced tools together with cloud files	WPS Premium	A better fit for long-term collaboration, more storage, and expanded tools

Membership page: Subscribe to WPS Premium
To compare personal or shared plans, open the pricing page and review the available options.