How to Use WPS Document Search on Windows

Use Document Search with 3 how-to topics, all available in the cloud documents workspace; choose a topic from the index and follow the steps to complete search and filtering.

How-to Index

How-to Guide

1. Use the top search bar

Entry: Cloud documents page → top search bar

1. Click Documents in the left navigation pane to open the cloud documents page.
2. Find the search bar at the top of the page.
3. Enter a keyword in the search box.
4. Press Enter to send the search request. Matching documents appear automatically.

Success Criteria

• Interface result: The page shows document results related to the keyword.
• Next action: You can continue switching search conditions or open a result directly.

Tips While Using

• Common mistake: If you are not on the cloud documents page, the search entry may not appear.
• Environment note: An internet connection and a signed-in account are required.

2. Search with filter conditions

Entry: Cloud documents search bar → search drop-down panel

1. Click the search box, or enter a keyword first to open the search drop-down panel.
2. Review the available category tabs at the top of the panel.
3. Select a condition such as File Name, Body Text, Type, Creator, Time, or Location.
4. Enter your keyword in the search box.
5. Review the filtered results below and switch conditions again if needed.

Success Criteria

• Interface result: The search panel shows results that match the current condition.
• Next action: You can continue refining the search or open the target document.

Tips While Using

• Common mistake: If too many conditions are applied, the result range becomes much smaller.
• Environment note: Only documents that the current account can access can appear in results.

3. Review search results

Entry: Cloud documents page → document list area

1. After searching or filtering, review the results list in the right content area.
2. Check each record for the file type icon, file name, file location, creator, last modified time, and file size.
3. Use these details to confirm whether the file is the one you need.
4. Open the document you want to continue working with.

Success Criteria

• Interface result: Matching documents and their key details are visible in the results list.
• Next action: You can open a file, refine the search, or start a new search.

Tips While Using

• Common mistake: Looking only at the file name may not be enough to distinguish similar files. Check location and modified time together.
• Environment note: The result range depends on account permissions.