WPS Default Workbench on Windows: Introduction

WPS Default Workbench is the admin entry for configuring workspace display content in WPS Teams; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Default Workbench is used by administrators to configure the display content of the WPS Teams workbench. It supports setting up the default workbench, banner area, web workbench, recommended apps, and app groups so organizations can present a more consistent internal entry point and layout.

Core capabilities include:

Opening the Default Workbench settings page to manage workbench content in one place.
Configuring banner images and destination links for notices, campaigns, or quick entry points.
Configuring web workbench links to display specified web content inside the workbench.
Setting recommended apps so frequently used apps appear in a more visible position.
Setting app groups to organize app display by business needs.

This feature is suitable for enterprise administrators, IT managers, and teams responsible for maintaining internal workspace navigation.

System Requirements

Item	Requirement
OS	A Windows device that can access the enterprise admin console
App version	It is recommended to use the latest version of WPS Office and a browser environment that can access the WPS Teams admin console
Network	A stable internet connection is required to open the admin console and save settings
Other	Enterprise admin permissions are required, typically super admin access or equivalent console permissions

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	After installation and sign-in, confirm that you can access the enterprise admin console, then open Workbench Settings to verify the Default Workbench entry

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an enterprise workbench configuration entry with banner settings, web workbench links, recommended apps, and app grouping for a unified workspace layout.	Microsoft 365 admins can add custom tiles to the app launcher with a name, website URL, image, and description as an additional organizational entry point.	Google Workspace admins can add a custom SAML app, and its icon appears in the app launcher for access to external enterprise apps.	Notion organizes workspace content through the sidebar, Home, and teamspaces, with reordering and section controls, but it is not a centralized enterprise app workbench.	Adobe Acrobat lets users customize the Quick action toolbar for personal tool access, but it is focused on a PDF workspace rather than enterprise workbench administration.
WPS Advantages	Advantage: WPS combines banner display, embedded web entry, recommended apps, and app grouping in one admin workflow. Distinct: It is closer to a unified enterprise workbench configuration scenario.	Compared with WPS: Microsoft focuses more on app launcher tile management, with a narrower range of modular workbench content settings.	Compared with WPS: Google focuses more on identity-based app access in the launcher and does not emphasize banner areas or grouped workbench layout.	Compared with WPS: Notion focuses on knowledge workspace navigation rather than the same type of enterprise workbench module configuration.	Compared with WPS: Adobe mainly supports personal toolbar customization and does not provide the same kind of enterprise workbench display management.
Official Source	—	Add custom tiles to the app launcher	Set up your own custom SAML app	Navigate with the sidebar	Customize Quick action toolbar in Acrobat

Overall Conclusion
WPS Default Workbench is a better fit for organizations that need a unified admin-controlled workspace entry. If the priority is adding launcher entries, Microsoft and Google offer adjacent capabilities. If the priority is personal navigation or toolbar customization, Notion and Adobe are closer to those product goals.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Unified enterprise homepage setup	Enterprise admins	Employees do not see a consistent entry layout after sign-in	Use Default Workbench to centrally configure displayed content
2	Campaign or notice display	Admin and internal operations teams	Important notices do not have a fixed display area	Use the banner area to show images and destination links
3	External system entry	IT managers	Employees frequently need to jump to external systems	Use the web workbench to configure a target web link
4	Priority placement for common apps	Enterprise admins	Frequently used apps take too many clicks to find	Use recommended apps to place high-frequency apps in a more visible area
5	App organization by category	IT managers	Too many apps reduce navigation efficiency	Use app groups to organize apps by business category

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Default Workbench settings	Available based on enterprise permissions	Available based on enterprise permissions
Banner, web workbench, recommended apps, and app group settings	Available based on enterprise permissions	Available based on enterprise permissions
General PDF, AI, and template benefits	Some capabilities are limited	More advanced capabilities are available, depending on the subscription page

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
You only need to configure the enterprise workbench entry	Use the feature with enterprise permissions	The feature description shows no membership restriction for this function
You also need more PDF, AI, or template benefits	Review a WPS membership plan	A subscription is more suitable for teams that need broader advanced office capabilities

WPS membership center: Subscribe now