WPS Customize Workbench on Windows: Introduction

WPS Customize Workbench on Windows helps administrators create, configure, publish, and enable multiple workbenches in the enterprise admin console; 5 core tasks, 5 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None	Available in the enterprise admin console for this feature

About This Feature

Overview

Customize Workbench is an admin feature in WPS collaboration management that lets administrators create and manage multiple workbenches for different members or departments. In one place, admins can open the feature page, create a workbench, manage sorting options, adjust general settings, and continue with configuration, publishing, and enabling.

Core capabilities include:

Open the Customize Workbench page to review the full four-step flow.
Create a workbench with a name, visibility scope, and enabled views.
Manage sorting permissions so employees can reorder or hide workbenches.
Set the display mode for multiple workbenches.
Continue with configuration, publishing, and enabling after creation so the workbench can appear in clients.

This feature is useful for department-based entry distribution, different layouts for desktop and mobile, and enterprise scenarios where different user groups need different workbench content.

System Requirements

Item	Requirement
Operating system	A Windows device that can access the enterprise admin console
App version	It is recommended to use the latest WPS Office and a current desktop browser
Network	A stable internet connection is required to access the enterprise admin console
Other	Enterprise admin permissions are required, usually for a super admin or an authorized admin member

Download & Installation

Before using Customize Workbench, install and sign in to WPS Office on Windows, and make sure you can access the enterprise admin console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office and confirm that you can access the Customize Workbench page from the enterprise admin console

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports creating multiple workbenches in the enterprise admin console, setting visibility scope, enabling desktop or mobile views, and managing a create-configure-publish-enable workflow.	Microsoft 365 admin center provides a central admin home with cards, navigation, and dashboard views for common admin tasks and configurable task access.	Google Workspace admins can add, hide, and reorder dashboard charts for a personalized admin dashboard view.	Notion lets users customize Home and sidebar sections, including showing, moving, and hiding sections for workspace navigation.	Adobe Acrobat lets users customize the Quick action toolbar and parts of the workspace for faster access to tools.
WPS Advantages	Advantage: WPS supports multiple workbenches for different member groups and includes a full create, configure, publish, and enable workflow in one admin feature.	Compared with WPS: Microsoft focuses on admin center cards, navigation, and dashboard management rather than publishing multiple workbenches to different member scopes.	Compared with WPS: Google focuses on dashboard chart layout changes rather than multi-workbench publishing for different member groups.	Compared with WPS: Notion focuses on personal or team workspace navigation customization, not an enterprise admin workbench publishing flow.	Compared with WPS: Adobe focuses on personal toolbar and workspace customization, not enterprise workbench management for member groups.
Official Source	—	Microsoft 365 admin center overview	Customize your security dashboard	Navigate with the sidebar	Customize Quick action toolbar in Acrobat

Overall Conclusion: If your goal is to create multiple workbenches for different member groups and manage visibility and client views from an enterprise admin console, WPS is closer to that workflow. The other products provide real customization options, but they focus more on dashboards, sidebars, or toolbars than on multi-workbench publishing.

Use Cases

No.	Scenario	Suitable for	Main challenge	Solution
1	Department-based entry display	Enterprise admins	Different departments need different app entries	Create multiple workbenches and assign visibility scopes
2	Separate desktop and mobile layouts	Enterprise admins	Different clients need different display views	Enable desktop view or mobile view when creating a workbench
3	Employee-controlled ordering	Employees and admins	Default order does not fit every user	Allow employees to customize sorting
4	Hiding less-used workbenches	Employees	Too many workbenches reduce finding efficiency	Allow employees to hide workbenches
5	Better switching across multiple workbenches	Enterprise admins	Switching becomes harder as workbenches increase	Choose tab switching or drop-down switching in general settings

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Customize Workbench management	Available based on enterprise permissions	Available based on enterprise permissions
Basic PDF features	Available	Available with more advanced capabilities
Cloud storage	1 GB	Higher-capacity plans are available
Templates and advanced tools	Basic access	More advanced access
AI-related features	Some limits apply	Some plans include more available usage

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need Customize Workbench in the enterprise admin console	Free plan or your existing enterprise setup	The feature information shows no membership restriction
You also need more PDF, template, or AI capabilities	WPS Premium	Suitable for users who need broader personal productivity features
Your team needs more advanced shared capabilities	Sharing or higher-tier plan	Suitable for multi-user collaboration and larger cloud storage needs

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