Automatically Create Related Department Group When Creating Department in WPS on macOS: Introduction

Automatically Create Related Department Group When Creating Department in WPS helps admins create a department and its related collaboration group in one flow; 2 core tasks are covered, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None specified	No version threshold is stated for this feature

About This Feature

Overview

Automatically Create Related Department Group When Creating Department is an organizational management feature in WPS collaboration. It lets you create a department, its related department team, and its WPS collaboration department group together, while keeping group members synced with department membership changes.

Core capabilities include:

Open the new department page and start department creation.
Automatically generate the related WPS collaboration department group during department creation.
Keep group members updated automatically when department members are added or removed.

This workflow is useful for enterprise directory management, organization setup, and department collaboration onboarding because it reduces repeated group setup and manual member maintenance.

System Requirements

Item	Requirement
Operating system	A macOS device that can access the browser-based or client-based admin entry
App version	The latest WPS Office version or a current version that can access the WPS 365 admin console is recommended
Network	A stable internet connection is recommended for admin sign-in and member synchronization
Other	An enterprise admin account or an account with organization management permissions is required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS or sign in to the WPS 365 admin console and confirm that directory and organization structure entries are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	When a department is created, WPS can automatically create the related department team and WPS collaboration department group. Group members sync automatically with department membership changes, with a 3000-member limit per department group.	Microsoft Teams can create a team from an existing Microsoft 365 group. The new team automatically shares the original group's name, privacy settings, sensitivity, and members.	Google Chat can add a Google Group to a space, and group members are automatically synced to the space. Later membership changes are also reflected automatically.	Notion can add a whole group to a teamspace and can create a teamspace from a group, so future members added to that group can inherit the same teamspace access.	Adobe Acrobat supports shared PDF review and commenting workflows, but its official documentation does not describe automatic group creation tied to department creation.
WPS Advantages	Advantage: department creation and collaboration group setup happen in the same organizational flow. Distinct: member changes in the department sync to the department group automatically, reducing separate setup work.	Compared with WPS: Teams reuses an existing group to create a team, but the workflow starts from an existing Microsoft 365 group rather than from department creation itself.	Compared with WPS: Google supports group-to-space syncing, but the group usually needs to exist first and then be added to the space.	Compared with WPS: Notion focuses more on workspace access and knowledge-space permissions than on creating a collaboration group at the same moment a department is created.	Compared with WPS: Adobe focuses on document review collaboration rather than organization-linked department group provisioning.
Official Source	—	Create a team from an existing team or group in Microsoft Teams	Add a Google Group to a space	Grant the right level of access with teamspaces and groups	Share PDFs for review in Acrobat

Overall Conclusion
If your priority is to complete organization setup and collaboration group initialization in one step, WPS offers a more direct workflow. Other products provide group or space collaboration features, but they usually start from an existing group or from document collaboration rather than from department creation itself.

Use Cases

No.	Scenario	Suitable For	Main Challenge	How This Feature Helps
1	New department setup	Enterprise admins	A new department often requires a separate group setup step	Create the department team and department group during department creation
2	Frequent staffing changes	HR teams and org admins	Group membership is costly to maintain after transfers or staffing updates	Sync group members automatically when department membership changes
3	Large-scale organization rollout	Mid-sized and large enterprises	Repeated setup work increases when many departments are created	Use one organization structure workflow to initialize departments and groups
4	Directory governance	IT admins	Organization structure and collaboration groups can drift apart	Keep department structure and collaboration groups aligned
5	Department-wide notifications	Department leads	New members may be missed in communication coverage	Use the synced department group to reach current department members

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Create a department and automatically generate the related department group	✅ Available	✅ Available
Automatically sync department members to the department group	✅ Available	✅ Available
Basic PDF features and reading	✅ Available	✅ Available
More advanced PDF, AI, and extended tools	Limited in some areas	Broader access to advanced capabilities

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need organization setup and basic collaboration management	Free	This feature does not require membership based on the available feature description
You also need broader office, PDF, template, or AI capabilities	WPS Premium	Better suited for teams that need more advanced tools beyond this feature

Membership page: Subscribe to WPS Premium