Automatically Create Related Department Teams When Creating Departments in WPS on Windows: Introduction

Automatically Create Related Department Teams When Creating Departments in WPS helps admins generate a matching team when a new department is created; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	No membership requirement is shown for this feature

About This Feature

Overview

Automatically Create Related Department Teams When Creating Departments is an organization management feature in WPS 365 that lets admins create a department and have a matching team generated at the same time. It helps reduce repeated setup work and keeps department names aligned with team names.

Core capabilities include:

Turn on one setting to control how teams are created for newly added departments.
Generate a same-name team automatically when a department is created.
Manage the setting centrally from the team settings area.
Support faster collaboration setup for enterprise organization structures.

System Requirements

Item	Requirement
Operating system	A Windows computer that can access the enterprise admin console normally
App version	A current web browser is recommended, and the WPS 365 enterprise admin console should open normally
Network	A stable internet connection is required to sign in and save admin settings
Other	Use a super admin account or an admin account with the required permissions

Download & Installation

Before using this admin feature, you can install WPS Office on Windows and then open the WPS 365 enterprise admin console in a browser to complete the setup.

Item	Details
Official download	WPS Office Free Download
Post-install check	After installation, sign in to the enterprise admin console and confirm that you can open the document and team settings area

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Admins can enable “Automatically create related department teams when creating departments,” so saving the setting lets newly created departments generate matching teams automatically.	Microsoft Teams supports creating a team from scratch and can also create a team from an existing Microsoft 365 group, but the official guidance focuses on manual team creation or group-based creation.	Google Drive and Docs support file sharing, folder sharing, and sharing with a Chat space, but the official guidance focuses on sharing permissions rather than automatically creating a collaboration space when a department is created.	Notion supports creating teamspaces and setting a default teamspace so workspace members are added automatically, but the official help does not describe automatic same-name teamspace creation when a department is created.	Adobe Acrobat supports document sharing, review, and collaboration in Microsoft Teams, but the official help focuses on document collaboration and review workflows rather than department-based team creation.
WPS Advantages	Advantage: One admin flow can connect department creation with same-name team creation. Distinct: This is practical for admins who want to reduce repeated setup during organization rollout.	Compared with WPS: Microsoft emphasizes creating teams manually, from templates, or from existing groups, so department creation and team generation are not presented as one switch-based workflow.	Compared with WPS: Google emphasizes sharing and permission control, and its official help does not describe automatic team-space creation tied to department creation.	Compared with WPS: Notion can add members to a default teamspace automatically, but it does not present department creation and same-name teamspace generation as one linked admin action.	Compared with WPS: Adobe centers on PDF sharing, review, and extension-based collaboration, so department-to-team linkage is not a main workflow in its public help content.
Official Source	—	Create a team from scratch in Microsoft Teams	Share files from Google Drive	Intro to teamspaces	Share PDFs for review

Overall Conclusion
WPS is more directly aligned with enterprise organization setup in this scenario because it connects department creation and team generation in one admin path. For admins who want to standardize collaboration spaces and reduce repeated setup work, this workflow is more direct, while the compared products focus more on team creation, sharing, or document collaboration itself.

Use Cases

No.	Scenario	Suitable for	Main pain point	How this feature helps
1	Fast setup for new departments	Super admins	A team still has to be created after the department is added	Turn on the setting so a same-name team is created when the department is added
2	Consistent organization management	Enterprise admins	Department names and team names can become inconsistent	Keep department and team names aligned through automatic creation
3	Scaling organization structures	Growing companies	Frequent department additions make manual team setup repetitive	Enable the setting in advance to reduce repeated admin work
4	Standardized collaboration spaces	Document and team managers	Different admins may create teams in different ways	Use one switch to standardize what happens after a department is created
5	Faster collaboration readiness	Department leads	Collaboration spaces may not be ready right after a department is created	A matching team is available after the department is created

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
WPS Office download and basic use	✅ Available	✅ Available
Basic PDF features	✅ Basic PDF features are listed on the pricing page	✅ More complete PDF-related capabilities
Cloud storage	1 GB	20 GB, or higher allocation in team plans
Templates	Limited template downloads	More templates and expanded benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need basic office use and supporting admin workflows	Free	Suitable for download, basic office work, and entry-level features
You need more cloud storage, more templates, or fuller PDF capabilities	WPS Premium	Better for ongoing work collaboration and advanced document handling
You need shared subscriptions and team management for multiple users	Team plan	The pricing page includes multi-user sharing options

WPS membership center: Subscribe now