Automatically Create Related Department Groups When Creating Departments in WPS on Windows: Introduction

Automatically creating related department groups when creating departments in WPS is an organizational collaboration feature in WPS 365; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Membership limit	None	Applies to this feature
Version limit	None	Applies to this feature

About This Feature

Overview

Automatically creating related department groups when creating departments is an organizational collaboration feature in the WPS 365 admin console. It helps admins create a department and its related WPS collaboration department group in one flow, which reduces follow-up member maintenance.

Core capabilities include:

Department creation entry: Open the new department flow from Contacts and Organizational Structure in the enterprise admin console.
Automatic department group creation: A related WPS collaboration department group is created after the department is created.
Automatic member sync: When department members are added or removed, the department group membership updates automatically.
Group size note: A single WPS collaboration department group supports up to 3000 members.

This feature is useful for initial org setup, department expansion, cross-team collaboration planning, and day-to-day directory maintenance.

System Requirements

Item	Requirement
Operating system	A Windows PC that can access the enterprise admin console
App version	A current browser and access to the WPS 365 admin console are recommended
Network	A stable internet connection is required to sign in and sync organizational information
Other	Access to the enterprise admin console and permission to manage contacts or organizational structure are required

Download & Installation

Before using this feature, install WPS Office on your Windows device and make sure you can access the WPS 365 admin console.

Item	Details
Official download	WPS Office Free Download
Post-installation check	Launch WPS Office and confirm that you can access the related collaboration or admin entry with your enterprise account

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS can automatically create a related collaboration department group when a department is created, and department member changes are synced to the group automatically.	Microsoft Teams supports creating teams and channels for a project, topic, or department, but the official flow mainly describes manually creating teams or channels.	Google Chat lets admins add a Google Group to a space, and group members are automatically synced to the space with later membership changes reflected automatically.	Notion lets teams add a whole group to a teamspace, and new group members automatically become part of the same teamspaces.	Adobe Acrobat PDF Spaces provides a shared workspace for collaboration around files, but the official help content does not describe department-based group creation tied to org structure.
WPS Advantages	Advantage: WPS creates the related department group directly during department creation. Distinct: department membership and group membership stay aligned automatically, which reduces repeated maintenance.	Compared with WPS: Teams documentation focuses more on manually creating a team or channel and then inviting or configuring members.	Compared with WPS: Google Chat depends on an existing Google Group before it can be added to a space.	Compared with WPS: Notion is oriented more toward knowledge and workspace organization than instant department group creation during org setup.	Compared with WPS: Adobe focuses on file collaboration spaces rather than org-structure-driven department group creation.
Official Source	—	Create a hub for your team to work together	Add a Google Group to a space	Grant the right level of access with teamspaces and groups	Collaborate on PDF Spaces

Overall Conclusion
If your organization wants to complete collaboration setup at the same time as department setup, WPS offers a more centralized flow. Other products provide team spaces or group sync features, but they more often rely on manually creating a space or channel, or on preparing a separate group first.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	Solution
1	New department setup	Enterprise admins	A department still needs a separate group after creation	Create the department and its related department group in one flow
2	Department member changes	HR and org admins	Group membership is tedious to maintain after staffing changes	Sync department member changes to the department group automatically
3	Directory governance	Enterprise managers	Org structure and collaboration spaces can drift apart	Keep structure and collaboration aligned through department-group linkage
4	Large team collaboration	Mid-sized and large departments	Manual maintenance becomes costly at scale	Use automatic sync for department groups with up to 3000 members
5	Daily cross-department notices	Admin and operations teams	It takes time to find the right department collaboration audience	Use the linked department group directly for communication and coordination

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Create departments and automatically create related department groups	✅	✅
Automatically sync department members to department groups	✅	✅
Core WPS Office components	✅	✅
Advanced PDF, AI, and expanded capabilities	Basic or limited access depending on the feature	More advanced capabilities and higher quotas

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need department creation and automatic related group creation	Free	This feature has no membership restriction
You also need more advanced office, PDF, or AI capabilities	WPS Premium	Suitable for teams that need broader advanced productivity features in addition to org management

Membership page: Subscribe to WPS Premium