How to Automatically Create Related Department Groups When Creating Departments in WPS on Windows

Use automatically creating related department groups when creating departments with 2 how-to topics, including opening the new department page and checking the automatically created department group; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Open the New Department Page

Entry path: Enterprise Admin Console → Contacts → Organizational Structure → New Department

1. Sign in to the WPS 365 admin console.
2. In the enterprise admin console, click Contacts to expand the contact management menu.
3. Click the Organizational Structure tab to open the organizational structure management page.
4. Click New Department in the upper-right corner to open the new department dialog box.

Success Criteria

• Interface result: The Organizational Structure page is open and the New Department dialog box appears.
• Next action available: You can continue entering department information and complete department creation.

Tips While Using

• Common mistake: If you do not open the Organizational Structure tab first, the New Department button may not appear.
• Environment note: Access to the enterprise admin console is required.

2. Check the Automatically Created Department Group

Entry path: New Department dialog box → WPS Collaboration Department Group area

1. Create a department in the new department flow.
2. Check the WPS Collaboration Department Group area or the creation result.
3. Confirm that the system has automatically created the related WPS collaboration department group.
4. When department members change, check whether the department group membership updates automatically.
5. If you are planning group size, note that a single department group supports up to 3000 members.

Success Criteria

• Interface result: After the department is created, the related WPS collaboration department group is visible.
• Next action available: When department members are added or removed later, the department group membership updates automatically.

Tips While Using

• Common mistake: Treating the department group like a regular manually managed group may cause you to overlook its automatic sync behavior.
• Environment note: If the department has more than 3000 members, evaluate group size in advance.