Show Online Device Status in Chat Window in WPS on Windows: Introduction

Show Online Device Status in Chat Window in WPS on Windows helps admins display whether a user is online and which device type they are using in chat-related views; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Show Online Device Status in Chat Window is an admin setting in WPS collaboration chat. When enabled, users can see whether another person is currently online and what type of device they are using, such as a computer, phone, or tablet, in places like one-to-one chat windows and profile cards.

This setting is useful for organizations that want a clearer communication workflow before sending a message. It helps team members judge availability more quickly and choose a more suitable time to start a conversation.

System Requirements

Item	Requirement
Operating system	A Windows device that can access the admin console
App version	It is recommended to use the latest WPS Office build or a supported browser that can open the WPS 365 admin console
Network	A stable internet connection is required to sign in and sync settings
Other	Admin permissions are required; regular members cannot change this setting

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS or sign in to the WPS 365 admin console and confirm that the WPS collaboration settings page is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Admins can enable Show Online Device Status in Chat Window in chat message settings. After it is turned on, one-to-one chat windows, profile cards, and similar views can show online status and device type.	Teams provides user presence and explains how presence is determined across desktop and mobile activity, including multi-device behavior.	Google Chat supports availability states such as active, do not disturb, away, and idle, but the official help page focuses on status visibility rather than device-type display in chat windows.	Notion provides real-time collaboration visibility, such as showing who is editing a page, but it does not provide a chat-window online device status feature.	Acrobat supports shared review and commenting workflows, but its official help pages do not describe chat presence or device-type display in a chat window.
WPS Advantages	Advantage: Admins can centrally enable a setting that shows both online status and device type directly in chat-related views for internal communication.	Compared with WPS: Teams documents presence and multi-device status logic, but the official page does not focus on showing device type inside a chat window.	Compared with WPS: Google Chat offers status controls and visibility settings, while device-type display is not described on the official page.	Compared with WPS: Notion focuses on document collaboration visibility instead of chat presence management.	Compared with WPS: Acrobat focuses on document review collaboration rather than chat status display.
Official Source	—	User presence in Teams	Change your availability status in Google Chat	Collaborate in a workspace	Share PDFs for review

Overall Conclusion
If your organization needs a centrally managed way to show both online status and device type during chat, WPS provides a more direct fit for that workflow. The other products mainly document presence visibility or collaboration visibility, but they do not map closely to chat-window device-status display.

Use Cases

No.	Scenario	Suitable For	Main Need	How This Feature Helps
1	Internal team messaging	Admins and team members	People cannot quickly tell whether someone is online	Enable the setting so status can be checked in one-to-one chats
2	Cross-device work	Members who switch between PC and mobile	It is hard to tell which device the other person is using	Device type helps others understand the current endpoint
3	Centralized admin control	Enterprise admins	Chat visibility rules need to be managed consistently	The setting can be turned on or off in one admin page
4	Pre-contact judgment	Project teams	Members do not know whether immediate outreach is suitable	Check status first, then decide when to message
5	Profile-based status check	Organization members	A name alone does not show current availability	Profile cards can also display online device status

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Writer, Spreadsheet, and Presentation basics	✅	✅
Basic PDF features	✅	✅
Cloud storage	1 GB	20 GB or more depending on the plan
Advanced PDF and expanded features	Partially limited	More features available
Multi-user sharing plan	❌	Available in some plans

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Everyday document editing and basic collaboration	Free	Suitable for common office work and basic viewing needs
More cloud storage, advanced PDF tools, or shared plans	WPS Premium	Better for ongoing collaboration and broader office needs

WPS membership center: Subscribe now