Publish and Share in WPS on Windows: Introduction

Publish and Share in WPS on Windows helps you configure publishing and sharing in the smart form editor; there are 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Publish and Share is a configuration feature in WPS Office for Windows smart forms. It is used to set up publishing and sharing after a form is edited, check the sharing status, and make the form available to respondents.

Its main tasks include:

Open the Publish and Share entry: enter the related settings panel from the form editor.
Set and confirm publishing: configure options, preview the result, and save the settings.
Check the publishing result: confirm that the settings have taken effect before sharing or adjusting the form again.

This feature fits scenarios such as surveys, event registration, internal information collection, and other workflows that need a form to go live quickly.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is recommended for publishing, sharing, and online form access
Other	Signing in with a WPS account is recommended for smart form features

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office, open the smart form editor, and confirm that the Publish and Share entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In the smart form editor, WPS provides a Publish and Share option that opens a panel for setup, preview, and confirmation.	Microsoft Forms lets you choose who can respond and collect responses through links, QR codes, embeds, or invitations.	Google Forms lets you publish a form first, then share it with responders through sharing controls, notifications, links, or embeds.	Notion Forms lets you share forms with workspace members or anyone on the web with a link, with controls for anonymous responses and access.	Adobe Acrobat lets you share PDF web forms through email or an internal server and collect responses.
WPS Advantages	Advantage: The publishing entry is placed directly in the smart form editing flow, which supports a continuous edit-to-publish workflow. Distinct: The current feature description does not show a membership requirement for this task.	Compared with WPS: Microsoft offers more distribution formats such as QR codes and embeds, but the workflow is centered on Microsoft Forms as a separate sharing flow.	Compared with WPS: Google provides a clear publish-then-share process and responder notifications, but responder access depends on publishing first.	Compared with WPS: Notion supports public links and database-connected forms, while some advanced logic is limited to paid plans.	Compared with WPS: Adobe is more focused on PDF form distribution and response collection than a general online form editing workflow.
Official Source	—	Send a form and collect responses	Publish and share your form with responders	Forms	Share PDF web forms via email or an internal server

Overall Conclusion
WPS Publish and Share is a practical fit for users who already work inside the smart form editor and want to continue directly into publishing setup. If your priority is public link distribution, web embedding, or PDF-based form collection, the alternatives emphasize different workflows and form types.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Event registration launch	Event organizers	A form needs to open for registration soon after editing	Open Publish and Share, complete the setup, and confirm publishing
2	Internal information collection	Admin teams and team leads	A single entry point is needed for staff submissions	Configure the publishing panel and then share the form with the target audience
3	Survey rollout	Operations and project teams	Responses need to start as soon as the survey is ready	Preview the form, confirm the settings, and continue to sharing
4	Training feedback form	Teachers and trainers	Learners need one clear entry point for feedback	Use Publish and Share to make the form available for responses
5	Recurring registration form	Ongoing collaboration teams	The form may need updates before being opened again	Return to the editor, revise the form, and reopen Publish and Share

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Access to Publish and Share	✅ Available	✅ Available
Basic smart form editing workflow	✅ Available	✅ Available
Other premium office benefits	Refer to the current account benefits page	More value-added features may be available depending on the subscription plan

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday form publishing and sharing	Free	The current feature description does not show a membership limit for this workflow
Long-term users who also need more advanced office benefits	WPS Premium	Suitable if you also want broader account benefits and other advanced office features

WPS membership center: Subscribe now