WPS Share Methods on Windows: Introduction

WPS Share Methods lets you share collaborative documents from the cloud document list or from inside an open file, then copy a link and adjust access permissions; 2 core tasks, 2 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index
Version limit	None stated	The feature description shows no version restriction
Membership limit	None stated	The feature description shows no membership restriction

About This Feature

Overview

Share Methods is a collaboration sharing feature in WPS Office for Windows. It helps you send a cloud document link to individuals, groups, or departments and set view or edit permissions as needed.

Core capabilities include:

Share from the cloud document list without opening the file first.
Share directly from the document editing window while you are working.
Adjust link permissions and open advanced settings after collaboration is enabled.

This feature fits team collaboration, document distribution, cross-team review, and remote work. It helps reduce repeated file transfers and keeps collaboration centered on one shared link.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	An internet connection is needed to generate cloud document links and sync permission changes
Other	Signing in to a WPS account is recommended so you can enable collaboration and manage shared links

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and complete setup by following the on-screen prompts
Post-install check	Open WPS Office, open any document, and confirm that a Share entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports sharing from the cloud document list or from the document editing window, then copying a collaboration link and adjusting link permissions or advanced settings.	OneDrive supports sharing files or folders, copying links, and managing who can view or edit shared content.	Google Drive supports sharing with specific people or by link, with Viewer, Commenter, and Editor roles.	Notion pages support inviting people, copying page links, setting general access, and publishing pages to the web.	Acrobat supports sharing documents by link and offers viewing or review-oriented sharing workflows for PDF files.
WPS Advantages	Distinct: On Windows, WPS supports both list-based sharing and in-document sharing, and keeps link permission controls in the same sharing flow.	Compared with WPS: sharing is centered more on OneDrive file and folder management.	Compared with WPS: permission roles are clear, but the workflow is mainly based on Drive access management.	Compared with WPS: it is more focused on page and workspace sharing than on a traditional office document editing workflow.	Compared with WPS: sharing is centered on PDF distribution and review rather than broader office document collaboration.
Official Source	—	Share files and folders in Microsoft OneDrive	Share files from Google Drive	Sharing and permissions settings	Share documents via link in Acrobat

Overall Conclusion
If your daily work centers on WPS documents, WPS keeps sharing closer to two common Windows workflows: managing files in the cloud document list and sharing while editing. For users who want to copy a link and continue adjusting permissions in one place, this path is straightforward.

Use Cases

No.	Scenario	Suitable users	Main challenge	How WPS helps
1	Team document collaboration	Project members	Multiple people need to work on the same file	Enable collaboration, copy the link, and allow editing
2	Department file distribution	Admin and operations teams	Materials need to be sent to several recipients quickly	Share the target file directly from the cloud document list
3	Invite collaborators while editing	Writers and analysts	Someone needs access before the document is finished	Open Share directly from the editing window
4	Permission-based access control	Managers	Different recipients need different access levels	Adjust link permissions and advanced settings
5	Remote teamwork	Distributed teams	Repeated file transfers can create version confusion	Keep everyone on one cloud document link

Membership & Benefits

Free vs WPS Premium

Feature	Free users	WPS Premium
Document sharing links	✅ Available	✅ Available
Basic collaboration sharing	✅ Available	✅ Available
Cloud storage	1 GB	Higher cloud storage, with some plans listing 20 GB or 20 GB per user
Some advanced PDF and AI features	Limited or unavailable	More advanced features are available depending on the plan

Source: WPS Office pricing page

Recommendations

Use case	Recommended plan	Why
Everyday sharing and basic collaboration	Free plan	The sharing methods in this guide do not require membership for normal document sharing
More cloud storage or multi-user plans	WPS Premium or Sharing Plan	Better suited for teams that need account management, storage, and added services

WPS membership page: Subscribe now