How to Use WPS Share Methods on Windows

Last updated:July 23, 2026

Use Share Methods with 2 how-to topics, both available without membership; choose a topic from the How-to Index to share documents and adjust permissions.

How-to Index

No.TopicMembership Requirement
11. Share a document from the cloud document listFree
22. Share directly from inside a documentFree

How-to Guide

1. Share a document from the cloud document list

Entry path: Left sidebar → Documents → Share entry for the target file

  1. Click Documents in the left sidebar to open the cloud document view.
  2. Find the file you want to share, then click the Share icon on the right side of the file, or right-click the file and choose the share option.
  3. In the sharing dialog, click Enable collaboration to get a cloud document link.
  4. After collaboration is enabled, review the generated cloud document link and click Copy Link.
  5. Open the Link permissions drop-down menu and choose the access level you want.
  6. If you need more control, click Advanced settings to adjust additional permission options.

Success Criteria

  • Interface result: the sharing dialog shows a cloud document link that can be copied.
  • Next action available: you can copy the link and continue changing link permissions.
  • No side effect: you can finish sharing without opening the document content first.

Tips While Using

  • Common mistake: if collaboration is not enabled first, the link will not be generated.
  • Environment note: an internet connection is needed to create the cloud document link and sync permission changes.

2. Share directly from inside a document

Entry path: Top toolbar in the document editing window → Share

  1. Open the document you want to share and enter the editing window.
  2. Find the Share button on the right side of the top toolbar and click it.
  3. In the sharing dialog, click Enable collaboration to get a cloud document link.
  4. After collaboration is enabled, review the generated link and click Copy Link.
  5. In the Link permissions drop-down menu, choose the access level you want.
  6. If needed, click Advanced settings to adjust more permission options.

Success Criteria

  • Interface result: the editing window opens the sharing dialog directly and shows a shareable link.
  • Next action available: after copying the link, you can send it to collaborators right away.
  • No side effect: the current document stays open and you can keep editing.

Tips While Using

  • Common mistake: if the target file is not open, you cannot share that file from the in-document entry.
  • Environment note: online collaboration and permission changes require an internet connection.