Enable Collaboration Sharing in WPS on Windows: Introduction

Enable Collaboration Sharing in WPS on Windows helps you upload a document to the cloud and start shared editing; 3 core tasks are covered, 3 available without membership and 0 membership-related.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index table
Membership-related items	0	Matches the number of membership-related rows in the index table
Collaboration capacity	Up to 50 people editing online at the same time	Applies to collaborative documents

About This Feature

Overview

Enable Collaboration Sharing is a WPS Cloud Documents feature in WPS Office for Windows that lets you upload a local document to the cloud and invite other people to view or edit the same file through a shared link.

Core capabilities include:

Start collaboration quickly from the Share button at the top right of the window.
Set link permissions for viewing, editing, or designated people.
Save collaborative documents in the cloud and review version history and collaboration records.

This feature fits team drafting, remote review, information collection, and multi-person revision scenarios. After collaboration is enabled, the document is saved to Personal Space for later access and management across devices.

System Requirements

Item	Requirement
OS	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is required for uploading documents, sending links, and real-time syncing
Other	Sign in to your WPS account and make sure your cloud storage has enough available space

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Launch WPS Office, open any document, and confirm that the Share button is visible at the top right

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Uploads a local document to the cloud, then enables collaboration with shared links, view/edit permission settings, and collaboration records; one document supports up to 50 people editing online at the same time.	Word lets users share a document from the Share command, and files are typically uploaded to OneDrive before sharing; co-authoring and change review are supported.	Google Docs centers on online collaboration with comments, permission controls, version history, and editing across browsers and mobile devices.	Notion supports page sharing through invites or public links, with view, comment, or edit access and optional link expiration settings.	Acrobat focuses on PDF collaboration with single-link sharing, comments, annotations, and feedback tracking.
WPS Advantages	Advantage: Start collaboration directly from the Share button in the document window and upload to WPS Cloud Documents in the same flow; Distinct: combines link permission settings and collaboration record review for document co-editing on Windows.	Compared with WPS: Word collaboration usually depends on saving the file to OneDrive before sharing.	Compared with WPS: Google Docs is more centered on browser-based online documents, while WPS fits users who continue working with local Office documents on desktop before moving into collaboration.	Compared with WPS: Notion is more focused on page and workspace collaboration rather than a traditional document editing interface.	Compared with WPS: Adobe is more focused on PDF review and annotation workflows than standard document co-editing.
Official Source	—	Collaborate in Word	Google Docs product page	Share your work	Share PDF files for review

Overall Conclusion
Enable Collaboration Sharing in WPS works well for users who edit existing Office documents on a Windows desktop and then move into cloud-based collaboration. If your main need is document sharing with link permissions and collaboration records, WPS provides a direct workflow. If your work is centered on browser-native documents, workspace pages, or PDF review, the other products focus on different collaboration models.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Team co-editing for proposals	Project members	Multiple revisions of the same file can become scattered	Enable collaboration and invite members through a shared link
2	Sending a review link to external contacts	External communication staff	Email attachments make it hard to keep feedback in one place	Set link permissions and copy the link for reviewers
3	Controlling document access scope	Document owners	Different people need different view or edit permissions	Set the link as view-only, editable, or limited to designated people
4	Reviewing the edit process	Content maintainers	It can be difficult to confirm who changed what and when	Check version history and collaboration records
5	Accessing collaborative files across devices	Users who switch devices often	Local files are not easy to keep in sync	Upload the document to Personal Space for continued access

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Enable Collaboration Sharing	✅ Available	✅ Available
Cloud storage	1 GB of cloud space	Higher cloud storage quota, with some plans showing 20 GB
Multi-user sharing plan	Personal account use	Sharing Plan is available for multiple users

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Everyday personal collaboration and basic sharing	Free	Collaboration sharing is already available for light document sharing
Long-term team sharing and higher cloud storage needs	WPS membership or a team sharing plan	Better suited to multi-user management, more cloud storage, and ongoing collaboration

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