How to Enable Collaboration Sharing in WPS on Windows

Use Enable Collaboration Sharing in WPS on Windows with 3 how-to topics, all available without membership; choose a topic from the How-to Index and follow the entry point and steps.

How-to Index

How-to Guide

1. Start collaboration from the Share button

Entry point: Top right of the window → Share

1. Open the document you want to share in WPS Office.
2. Click the Share button at the top right.
3. Turn on the option to view or edit with others.
4. Click Upload Now and wait for the document to switch to collaboration mode.
5. After the upload is complete, continue by setting link permissions and copying the link for collaborators.

Success Criteria

• UI state: The Share panel shows collaboration-related settings.
• Next actions: You can set view or edit permissions and copy the shared link.
• No side effects: The original document content is not lost when collaboration is enabled.

Tips While Using

• Sign in to your WPS account before enabling collaboration.
• The upload process requires an internet connection.
• Insufficient cloud storage may affect the upload.

2. Set link permissions

Entry point: Share → Link permissions drop-down menu

1. In the Share panel, click the Link permissions drop-down menu.
2. Select Anyone can edit, Anyone can view, or Designated people can edit/view.
3. Set a validity period as needed, such as 7 days, 30 days, or long-term.
4. Confirm the settings, then copy the link and send it to the relevant people.

Success Criteria

• UI state: The selected link permission and validity period are shown in the current settings.
• Next actions: The copied link can be sent to collaborators.

Tips While Using

• Check the permission type again before sending the link to avoid granting broader access than intended.
• Designated-person access is more suitable for documents that need tighter access control.

3. View collaboration records

Entry point: Top-left menu → Version History and Records → Collaboration Records

1. Open a document that already has collaboration enabled.
2. Click the menu button at the top left.
3. Open Version History and Records.
4. Select Collaboration Records to view collaborator activity times and content changes.

Success Criteria

• UI state: You can see the collaborator list or the related edit records.
• Next actions: You can continue checking content or restore an earlier version based on the records.

Tips While Using

• Collaboration records depend on a document that has been saved to the cloud.
• If collaboration has not been enabled or the file has not been uploaded to the cloud, the related records may not be visible.