How to Use WPS Link Permissions on Windows

Use Link Permissions with 2 how-to topics; both are available without membership and cover setting link permissions and link expiration.

How-to Index

How-to Guide

1. Set Link Permissions

Entry point: Share → Link Permissions

1. Open the document and click Share in the upper-right corner.
2. Turn on View/Edit with Others.
3. Click Link Permissions.
4. Under Who Can Open, choose Everyone or Specific People.
5. Under Permissions, choose Edit, View and Comment, or View.

Success Criteria

• UI state: The Share panel shows the current link permission settings.
• Next actions: You can copy the link and send it to collaborators.
• No side effects: The shared link uses the updated permission immediately without creating a new link.

Tips While Using

• Common mistakes: If View/Edit with Others is not turned on first, you may not be able to continue with link permission settings.
• Environment limits: This feature requires collaboration mode and a working internet connection.

2. Set Link Expiration

Entry point: Share → Advanced Settings → Link Expiration

1. Open the document sharing page.
2. Click Advanced Settings.
3. Find Link Expiration.
4. Choose Never Expires, 7 Days, or 30 Days as needed.
5. Confirm that the current expiration setting has been updated before closing the panel.

Success Criteria

• UI state: Advanced Settings shows the selected link expiration value.
• Next actions: You can continue sharing the link, and recipients can access it during the valid period.
• No side effects: Changing the expiration does not require you to send a new link.

Tips While Using

• Common mistakes: Changing permissions without checking expiration can leave a link active longer than expected.
• Environment limits: Link expiration depends on online sharing and cannot sync changes while offline.