WPS Link Permissions on Windows: Introduction

WPS Link Permissions helps manage access to WPS Cloud Documents through shared links; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Link Permissions is a sharing control feature in WPS Office for Windows for WPS Cloud Documents. It helps you manage who can open a shared link, what they can do with the document, and how long the link stays valid.

Core tasks include:

Set link permissions: In the Share panel, choose who can open the link and assign Edit, View and Comment, or View access.
Set link expiration: In Advanced Settings, set the link to Never Expires, 7 Days, or 30 Days.

This feature works well for team collaboration, external document sharing, and time-sensitive document access when you need clearer control over document sharing.

System Requirements

Item	Requirement
OS	A Windows device that can run the current version of WPS Office normally
App version	It is recommended to use the latest version of WPS Office with collaboration mode enabled
Network	An internet connection is required to open the Share panel, generate links, and sync permission changes
Other	It is recommended to sign in to your WPS account and save the file to a cloud location that supports collaboration

Download & Installation

Before using Link Permissions, install WPS Office on your Windows device, sign in, and open a cloud document that supports collaboration.

Item	Notes
Official Download	WPS Office Free Download
Post-install Check	Launch WPS Office, open a cloud document, click Share in the upper-right corner, and confirm that Link Permissions and Advanced Settings are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you set who can open a shared link, choose the permission level, and set a link expiration period in Advanced Settings.	Word for the web lets you share a document, set permissions, and create a shareable link with Copy Link.	Google Docs provides granular access controls for who can edit, comment, download, share, or view documents.	Notion lets you share pages, manage general access, and set an expiration time for a public link.	Acrobat lets you share PDFs by link for document distribution and review workflows.
WPS Advantages	Advantage: WPS combines link audience, permission level, and expiration controls in one sharing flow for WPS Cloud Documents.	Compared with WPS: the official page focuses on sharing, co-authoring, and comments, and this page does not describe a built-in link expiration option.	Compared with WPS: Google Docs shows broader access controls such as download and share permissions, but the product page does not present a fixed link expiration option in the same way.	Compared with WPS: Notion supports public link expiration and flexible page access, but its workspace and page permission structure can be more layered.	Compared with WPS: Acrobat is centered on PDF sharing and review, so its file type focus and collaboration flow differ from cloud document link permissions.
Official Source	—	Share and collaborate with Word for the web	Google Docs product page	Sharing & permissions settings	Share PDF links in Acrobat

Overall Conclusion
WPS Link Permissions is a practical fit when you want to control link access scope, permission level, and expiration for WPS Cloud Documents in one place. Other products also support sharing, but they emphasize different collaboration models such as web documents, workspace pages, or PDF review.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Team document collaboration	Project members, department collaborators	Multiple people need to view or edit the same file	Use Share → Link Permissions to assign view or edit access
2	External file sharing	Sales, operations, support teams	Files need to be shared externally without giving broader access than needed	Set Who Can Open to Everyone or Specific People and choose the right permission level
3	Time-limited access for sensitive files	Managers, legal teams, administrative staff	Long-lasting links can create extra access risk	Use Advanced Settings to set the link to 7 Days or 30 Days
4	Comment collection	Reviewers, content collaborators	Feedback is needed without direct edits to the main content	Choose the View and Comment permission
5	Periodic permission review	Document owners	Shared links can accumulate over time and become hard to manage	Reopen sharing settings regularly to review permissions and expiration

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Basic Link Permissions use	Available	Available
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB
Template downloads	Limited	More advanced templates and additional benefits

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Everyday document sharing and basic collaboration	Free	The feature information shows no membership restriction for this workflow
More cloud storage or broader office benefits	WPS Member	A better fit if you also need more storage, templates, and added office benefits

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