WPS Shared Link on Windows: Introduction

WPS Shared Link is a WPS365 management feature for centrally viewing, searching, and canceling enterprise sharing links; it includes 4 core tasks, 0 available without membership, and 4 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	4	Matches the number of membership-related rows in the index

About This Feature

Overview

Shared Link is used in the WPS365 admin console to centrally manage sharing links that have already been created across an enterprise. Administrators can search links by file name, time, creator, and team, review details such as permission type and expiration time, and cancel sharing for one or multiple links.

This feature is useful for enterprise document governance, link security reviews, offboarding checks, and team permission cleanup. With centralized link management, administrators can locate externally shared links more quickly and close access points that are no longer needed.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client normally
App version	No fixed version requirement; using the latest WPS365 or WPS Office client is recommended
Network	A stable internet connection is needed to open the admin console, search links, and cancel sharing
Other	Admin console access is required, and the enterprise plan must be enabled

Download & Installation

Before using Shared Link, install WPS Office or the WPS365 client on your Windows device and sign in with an account that has management permissions.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch the client, sign in, and confirm that the admin console is available from the lower-left area of the home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a centralized enterprise entry for managing sharing links, with search by file name, time, creator, and team, plus link details, cancel sharing, and batch cancel sharing.	Microsoft 365 supports multiple shareable link types and link revocation, with more emphasis on OneDrive and SharePoint sharing policies and link types.	Google Docs and Drive let users review access, manage permissions, remove access, and restrict general access, with a stronger focus on file- or folder-level sharing control.	Notion lets users open Share at the top of a page to review access, change permissions, copy links, remove access, and stop sharing, with a stronger focus on page-level permissions.	Adobe Acrobat supports sharing documents by link and managing shared documents, with a stronger focus on PDF collaboration and review workflows.
WPS Advantages	Advantage: Centralized search and batch cancel workflows are available from an enterprise management path. Distinct: Administrators can review external sharing links by creator and team in one place.	Compared with WPS: Microsoft documentation focuses more on link types and sharing behavior. Centralized governance may depend on broader OneDrive or SharePoint administration.	Compared with WPS: Google is more oriented to adjusting sharing inside individual files or folders. Official guidance is less focused on a centralized enterprise console for reviewing many shared links together.	Compared with WPS: Notion centers on page sharing and web publishing. Centralized search and batch shutdown of enterprise document links are less direct in this scenario.	Compared with WPS: Adobe is more focused on PDF sharing and review management. Cross-team review of enterprise sharing links is less explicit in this workflow.
Official Source	—	How shareable links work in Microsoft 365	Stop, limit, or change sharing	Sharing and permissions settings	Manage shared documents

Overall Conclusion
If your team needs a centralized way to review and close document links that have already been shared outside the organization, WPS Shared Link fits that governance workflow well. The other products also support sharing and revoking access, but their official guidance is more focused on single files, single pages, or specific document types.

Use Cases

No.	Scenario	Suitable Users	Main Challenge	How Shared Link Helps
1	Routine security review	Enterprise administrators	Long-lived external links are hard to track in time	Filter shared links by time and review them one by one
2	Offboarding review	IT admins, team leads	Shared links created by departing members must be checked quickly	Search by creator and cancel related links
3	Team permission cleanup	Department admins	External access may remain after a project ends	Filter by team and batch cancel sharing
4	Shared file tracking	Compliance or audit staff	A file may still have an active external link	Search by file name and open link details
5	Abnormal sharing response	Enterprise administrators	External sharing must be stopped quickly after an issue is found	Open details and cancel sharing or batch cancel sharing

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Enterprise shared link management	❌ Requires an enterprise plan	✅ Available, depending on enterprise plan activation
Search shared links by conditions	❌	✅
View link details	❌	✅
Batch cancel sharing	❌	✅

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Personal or standard document editing	Free	No extra plan is needed when enterprise link governance is not required
Enterprise document governance and permission review	WPS enterprise-related plan	Centralized viewing, searching, and closing of enterprise sharing links is needed
Team collaboration security management	WPS enterprise-related plan	Helps teams handle external links and batch cancel sharing in one workflow

Membership page: Subscribe to WPS