How to Use WPS Advanced Permissions in Cloud Mode on Windows

This guide covers 4 how-to topics, including opening Advanced Settings, setting link expiration, restricting download and copy actions, and managing edit requests and ownership transfer.

How-to Index

How-to Guide

1. Open Advanced Permission Settings

Entry path: Share in the upper-right corner → Advanced Settings

1. Open the cloud document that you want to share.
2. Click Share in the upper-right corner.
3. In the sharing panel, click Advanced Settings.
4. Review the available permission options in the panel.

Success Criteria

• Interface result: The Advanced Settings panel opens.
• Next action available: You can see options for link expiration, visitor visibility, download restrictions, edit requests, and ownership transfer.

Tips While Using

• Environment note: Sign in to your account first and make sure the document is being shared in cloud collaboration mode.

2. Set Link Expiration and Visitor Visibility

Entry path: Share → Advanced Settings

1. Open the Advanced Settings panel.
2. Find the Link expiration option.
3. Select 7 days, 30 days, or Permanent.
4. Turn Allow collaborators to view recent visitors on or off as needed.
5. Close the panel or continue with other permission settings.

Success Criteria

• Interface result: The selected link duration is shown.
• Next action available: The visitor visibility setting is updated as intended.

Tips While Using

• Common mistake: Copying the link without checking the expiration setting can cause the sharing period to differ from your plan.

3. Restrict Download, Print, Save As, and Copy

Entry path: Share → Advanced Settings

1. Open the Advanced Settings panel.
2. Find Allow collaborators to download, print, save as, and copy.
3. Turn this option off when you want to limit export actions.
4. Confirm that recipients keep only the allowed access scope.

Success Criteria

• Interface result: The related permission switch is turned off.
• Next action available: Shared users cannot perform the restricted export or copy actions when they access the document.

Tips While Using

• Common mistake: Turning off export actions but forgetting to review who still has access to the link.
• Environment note: This restriction does not block online viewing.

4. Manage Edit Requests and Transfer Document Ownership

Entry path: Share → Advanced Settings

1. Open the Advanced Settings panel.
2. Find Allow edit access requests and turn it on or off as needed.
3. If the document needs a handover, select Transfer document ownership.
4. Follow the prompts to choose the target user and complete the transfer.

Success Criteria

• Interface result: The edit request setting is updated, or document ownership is transferred.
• Next action available: The new owner can continue managing sharing and permissions for the document.

Tips While Using

• Common mistake: Starting an ownership transfer before confirming the recipient.
• Environment note: Confirm that the target user can receive the ownership transfer before you proceed.