WPS Advanced Permissions in Cloud Mode on Windows: Introduction

WPS Advanced Permissions in Cloud Mode is a granular sharing control feature for cloud documents; it covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Advanced Permissions in Cloud Mode helps you apply more detailed access controls when sharing a cloud document. It is useful when you need to balance collaboration efficiency with document protection.

Key capabilities include:

Set link expiration: choose 7 days, 30 days, or permanent access.
Control visitor visibility: decide whether collaborators can view recent visitors.
Restrict download and copying: control whether collaborators can download, print, save as, or copy document content.
Manage edit requests and ownership: decide whether collaborators can request edit access and transfer document ownership when needed.

This feature is suitable for team collaboration, external sharing, document review, and handover scenarios. After the settings are applied, recipients can access the document only within the current permission scope.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required for cloud document sharing and collaboration mode
Other	Sign in with a WPS account and use the Share feature in a cloud document

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a cloud document, and confirm that the Share entry is available in the upper-right corner

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports link expiration, visitor visibility, download/print/save-as/copy restrictions, edit requests, and document ownership transfer in the sharing panel.	Supports document sharing and permission settings, and Word also supports document expiration through Information Rights Management.	Supports viewer, commenter, and editor roles; owners can limit download, print, and copy, and eligible work or school accounts can add expiration dates.	Supports page sharing, access levels, public link expiration, and page-level permission management.	Supports PDF sharing by link, and Acrobat Sign supports a finite lifespan for public URLs.
WPS Advantages	Advantage: WPS brings link duration, content export restrictions, edit requests, and ownership transfer together in one advanced settings panel for a single shared document.	Compared with WPS: sharing and expiration controls are spread across different features, and document-level protection depends more on the Microsoft ecosystem.	Compared with WPS: download, print, copy, and expiration controls are strong, but some expiration options are limited to eligible work or school accounts.	Compared with WPS: page sharing is flexible and link expiration is available, but the model is centered on pages and workspaces rather than office document ownership transfer.	Compared with WPS: Adobe is more focused on PDF sharing and signing workflows, so the entry points and usage model differ from general office document collaboration.
Official Source	—	Restrict access to documents with Information Rights Management in Word	Stop, limit, or change sharing	Sharing & permissions settings	Document link expiration

Overall Conclusion
If you want to manage link duration, export restrictions, and collaboration permissions for one shared document from a more centralized path, WPS is a practical option. Other products also provide related controls, but their entry points and primary use cases differ across workspace sharing, enterprise controls, or PDF workflows.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Sending review materials externally	Project owners, sales teams, legal teams	Recipients need to read the file without downloading or copying it	Turn off download, print, save as, and copy in Advanced Settings
2	Temporary project sharing	Team members	Long-lived links can spread beyond the intended audience	Set the shared link to expire in 7 days or 30 days
3	Managing edit access requests	Document owners	Collaborators need a clear path to request editing rights	Turn on Allow edit access requests when needed
4	Document handover	Team managers	Ownership needs to move to a new person	Use Transfer document ownership
5	Limiting visitor visibility	Team collaborators	Not everyone should see the recent visitor list	Turn off Allow collaborators to view recent visitors

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Cloud document sharing and basic collaboration	Available	Available
Advanced permission settings	Available for this feature based on the current feature description	Available
Cloud storage and additional value-added features	Basic quota	Higher quota and more value-added features

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday document sharing and basic permission control	Free	The current advanced permission settings can be used directly for routine collaboration
More cloud storage or broader value-added capabilities	WPS Premium	Better suited to long-term team collaboration and heavier cloud-based work

WPS membership center: Subscribe now