WPS Other Access Users on Windows: Introduction

WPS Other Access Users is an advanced permission setting for collaborative tables that controls the default access level for people who join through a shared link; it includes 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None	Available in currently supported versions

About This Feature

Overview

Other Access Users lets you define the default permission for collaborators who enter a collaborative table through a sharing link. After collaboration is enabled, you can open Link Permission and switch the default access between Can Edit and Can View for future link-based collaborators.

Core capabilities:

Set a default link permission for collaborators who join through a shared link.
Switch between view and edit access based on the collaboration scenario.
Keep individually assigned roles unchanged when the default link permission is updated.

This feature is useful for team tables, read-only progress tracking, and permission setup before external sharing.

System Requirements

Item	Requirement
Operating system	Windows desktop environment
App version	Recommended to use the latest version of WPS Office
Network	Internet connection required for collaboration and sharing permission settings
Other	Sign in to your WPS account and make sure collaboration is enabled for the current table

Source: System Requirements for WPS Office

Download & Installation

Before using Other Access Users, install WPS Office on your Windows device, sign in, and open the target collaborative table.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open the table, and confirm that the Advanced Permissions entry is available in the upper-right area

Source: WPS Office Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In advanced permissions for collaborative tables, WPS lets you set the default permission for collaborators who join through a shared link, switch between Can Edit and Can View, and keep individually assigned roles unchanged.	SharePoint lets you share files or folders with specific people or by copy link, and you can choose permissions such as Can edit or Can view.	Google Sheets lets you manage sharing through General access and user-level permissions, including restricted access and editor controls.	Notion lets you invite people, copy page links, manage general access, and assign permission levels for shared pages and databases.	Acrobat lets you share PDFs by link and control whether recipients can view or comment, which fits document review workflows.
WPS Advantages	Advantage: the permission entry is centralized in advanced permissions for collaborative tables, making it direct to manage the default role for link-based collaborators. Distinct: collaborators with individually assigned roles keep those roles after the default link permission changes.	Compared with WPS: Microsoft covers broad file and site sharing, but its sharing flow is centered on document and site permissions rather than collaborative table default roles.	Compared with WPS: Google focuses on file-level sharing and general access controls, with less emphasis on a dedicated default role setting for link-based table collaborators.	Compared with WPS: Notion provides layered page and database permissions, but sharing controls are distributed across page sharing, teamspace, and publishing settings.	Compared with WPS: Adobe focuses on PDF sharing and review permissions instead of collaborative table access management.
Official Source	—	Share SharePoint files or folders	Stop, limit, or change sharing	Sharing & permissions settings	Share PDF links in Acrobat

Overall Conclusion
If you need to manage the default permission for people who join a collaborative table through a link, WPS provides a more direct setup path inside advanced permissions. Other products also support sharing and access control, but their primary focus is broader document sharing, page publishing, or PDF review rather than collaborative table permission defaults.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Open a team table for editing	Project members	New link-based collaborators need to add or update data	Set the link permission to Can Edit
2	Share a progress table as read-only	Managers and viewers	People need to review content without changing data	Set the link permission to Can View
3	Keep special roles while using a default rule	Table administrators	A shared default should not override individually assigned roles	Use link permission as the default while keeping assigned roles unchanged
4	Prepare permissions right after enabling collaboration	Table owners	New collaborators need a clear default access rule before joining	Open advanced permissions and set the link permission first
5	Check access before external sharing	People sharing outside the team	The default access for link-based visitors must be confirmed before sending the link	Review and adjust Link Permission before sharing

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Core Writer, Spreadsheet, and Presentation features	✅ Available	✅ Available
This feature: Other Access Users link permission setting	✅ Available	✅ Available
Some advanced PDF and extended tools	Basic availability varies by feature	More advanced tools and extended benefits are available
Cloud storage and multi-user sharing plans	Basic storage and single-user use	Higher cloud storage or multi-user plans may be available on the pricing page

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need link permission settings for collaborative tables and daily teamwork	Free	This feature is available without membership
You also need more advanced PDF tools, cloud storage, or broader plan benefits	WPS Premium	Better fit for users who need extended office features and additional benefits

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