WPS Other Access Users on Windows FAQ

Last updated:July 22, 2026

When using Other Access Users, users usually ask about 3 areas: permission differences, collaborator visibility, and collaboration prerequisites; this FAQ includes 3 common questions.

FAQ

  1. Link permission is the default access level for collaborators who join through a shared link.
  2. An individually assigned role is a separate permission assigned to a specific collaborator.
  3. If a collaborator already has an individually assigned role, changing the link permission does not replace that role.
  1. Click Advanced Permissions in the upper-right corner.
  2. Open Link Permission under Other Access Users.
  3. Check the collaborator list under the current role area. If you see a message that no collaborators are listed for the current role, no one has joined through the link yet.
  1. No. The setting does not take effect until collaboration is enabled.
  2. Enable collaboration from the sharing entry first.
  3. After the document is shown as collaborative, review the Link Permission setting again.

Glossary

TermDefinition
Link PermissionThe default access level for collaborators who join through a shared link. It can be set to view or edit.
Individually Assigned RoleA role assigned to a specific collaborator separately from the default link permission.
CollaborationThe state in which a document supports multi-user access and editing, allowing sharing and permission settings to work.