WPS Users on Windows: Introduction

WPS Users helps administrators review enterprise join requests; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Users is used to review requests from people who want to join an enterprise organization in WPS. It helps administrators check requests and complete approval decisions from one management area.

Core capabilities include:

Review join requests: Open the member approval page and approve or reject requests.
Filter requests quickly: Narrow the list by name and approval status.
Add approved members automatically: After approval, the member joins the enterprise organization automatically.

This feature is suitable for enterprise administrators who need to control organization access, process new member requests, and maintain member records.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required when opening the management console and processing approvals
Other	Sign in with an enterprise account that has management permissions

Download & Installation

Before using Users, install WPS Office on your Windows device and sign in with your enterprise account.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS and confirm that you can open the management console from the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a member approval entry in the management console, where administrators can filter requests by name and approval status, then approve or reject them directly.	Microsoft describes community membership settings with approval and auto-approval options for controlled participation in communities.	Google Docs focuses on document collaboration, comments, version history, and access permissions for files rather than enterprise member approval workflows.	Notion supports adding members, guest requests, role changes, and approval-related controls for workspace access and guest invitations.	Adobe Acrobat supports sharing files for review, inviting reviewers, and tracking review activity in document collaboration scenarios.
WPS Advantages	Advantage: the approval entry is centralized in the management console. Distinct: approved users join the enterprise organization automatically after approval.	Compared with WPS: Microsoft documents community or site membership control, but the scenario is centered on community participation rather than enterprise member approval inside the WPS organization flow.	Compared with WPS: Google provides granular document access control, but its official Docs page does not describe an enterprise member approval process.	Compared with WPS: Notion covers workspace members and guest requests, but the workflow is oriented to workspace invitations and page access management.	Compared with WPS: Adobe centers on document review and commenting, not organization member admission management.
Official Source	—	Manage community membership	Google Docs product page	Manage members and guests	Share PDFs for review

Overall Conclusion: If your main task is reviewing enterprise join requests, WPS offers a more direct administrator workflow for that scenario. The other products focus more on community permissions, document collaboration, workspace invitations, or review sharing.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How It Helps
1	Reviewing new join requests	Enterprise administrators	Many incoming requests are hard to process one by one	Open the member approval page and handle requests in one place
2	Filtering pending requests	Organization administrators	It is difficult to find the right request quickly	Filter by name and approval status
3	Controlling organization access	Team owners	Unreviewed users should not join directly	Approve or reject each request before access is granted
4	Completing admission after approval	Administrative staff	Manual follow-up is needed after approval	Approved members join the enterprise organization automatically
5	Daily member administration	Directory managers	Member updates are easy to miss	Continue managing member information after approval

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Member approval entry	Available	Available
Filter by name and approval status	Available	Available
Automatic join after approval	Available	Available

Recommendations

Scenario	Recommended Plan	Why
Administrators who only need to process member approvals	Free	The feature description does not show a membership restriction
Teams that also need broader advanced office features	WPS Premium	Premium can be considered together with other advanced office needs

WPS membership: Subscribe now

Source: WPS Office pricing page