How to Use WPS Advanced Permission Settings on macOS

Last updated:July 17, 2026

Use WPS Advanced Permission Settings through 5 how-to topics covering link expiration, recent visitor visibility, download restrictions, edit requests, and ownership transfer; all 5 topics are available without membership.

How-to Index

No.TopicMembership Requirement
11. Set Link ExpirationFree
22. Set Recent Visitor VisibilityFree
33. Restrict Download, Print, Save As, and CopyFree
44. Manage Edit Access RequestsFree
55. Transfer Document OwnershipFree

How-to Guide

Entry: Share → Advanced Settings

  1. Open the cloud document that you want to share.
  2. Click Share in the upper-right area.
  3. In the sharing panel, click Advanced Settings.
  4. Find Link Expiration.
  5. Select 7 days, 30 days, or Permanent.

Success Criteria

  • Interface result: The selected link duration is shown in the settings panel.
  • Next action available: You can continue to configure other sharing controls and send the link.

Tips While Using

  • Link expiration affects how long the shared link can be used to access the document.
  • If you are looking for how to control document sharing on Mac, a limited duration is often more suitable than a permanent link.

2. Set Recent Visitor Visibility

Entry: Share → Advanced Settings

  1. Open the cloud document and click Share.
  2. Open Advanced Settings.
  3. Find Allow collaborators to view recent visitors.
  4. Turn the option on or off as needed.

Success Criteria

  • Interface result: The toggle matches the setting you selected.
  • Next action available: Collaborators will either see or not see recent visitor information based on the current setting.

Tips While Using

  • This option controls whether collaborators can view recent visitor information.
  • If visitor information should stay limited, turn this option off.

3. Restrict Download, Print, Save As, and Copy

Entry: Share → Advanced Settings

  1. Open the cloud document and click Share.
  2. Open Advanced Settings.
  3. Find Allow collaborators to download, print, save as, and copy.
  4. Turn the option off to restrict those actions.

Success Criteria

  • Interface result: The permission toggle is turned off.
  • Next action available: Shared users can still view the document online within the allowed access scope.

Tips While Using

  • Turning this option off mainly limits export and copy-related actions.
  • It does not stop online viewing of the document.

4. Manage Edit Access Requests

Entry: Share → Advanced Settings

  1. Open the cloud document and click Share.
  2. Open Advanced Settings.
  3. Find Allow edit access requests.
  4. Turn the option on or off based on your workflow.

Success Criteria

  • Interface result: The edit request setting is updated.
  • Next action available: Collaborators can request edit access or cannot request it, depending on the current setting.

Tips While Using

  • Turning this off can reduce unnecessary edit requests.
  • Turning it on is useful when you want to review requests before granting editing rights.

5. Transfer Document Ownership

Entry: Share → Advanced Settings

  1. Open the cloud document and click Share.
  2. Open Advanced Settings.
  3. Find Transfer document ownership.
  4. Select the target user and confirm the transfer.

Success Criteria

  • Interface result: The document owner changes to the selected user.
  • Next action available: The new owner can continue to manage sharing and permission settings.

Tips While Using

  • Confirm that the target user needs ongoing management access before you transfer ownership.
  • This is useful for project handoff or responsibility changes.