WPS Advanced Permission Settings on macOS: Introduction

WPS Advanced Permission Settings helps you control who can access a shared cloud document and what they can do with it on macOS; this guide covers 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Advanced Permission Settings is a cloud document sharing control feature in WPS Office for macOS. It helps you manage link duration, collaborator visibility, and allowed actions when you share a document.

This WPS feature is useful for teams that need document sharing controls on Mac after they download WPS Office or complete a wps office download setup.

Core capabilities include:

Set link expiration to 7 days, 30 days, or permanent.
Choose whether collaborators can view recent visitors.
Control whether collaborators can download, print, save as, or copy content.
Decide whether collaborators can request edit access.
Transfer document ownership to another user.

It fits team collaboration, external file sharing, project handoff, and document access management.

System Requirements

Item	Requirement
Operating system	A macOS device
App version	It is recommended to use the latest version of WPS Office for Mac
Network	An internet connection is required for cloud documents and sharing settings
Other	Sign in to a WPS account, and make sure the document is in collaboration mode

Download & Installation

Before you use Advanced Permission Settings, install WPS Office for Mac, sign in, and open a cloud document in collaboration mode.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office → open a cloud document → click Share and confirm that Advanced Settings is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you set link expiration, recent visitor visibility, download/print/save as/copy restrictions, edit requests, and document ownership transfer from one sharing flow.	Microsoft Information Rights Management can restrict printing, copying, and editing, and it can set expiration for protected content in supported Office environments.	Google Docs sharing lets owners assign viewer/commenter/editor roles, restrict download/print/copy, limit sharing changes, and add expiration for eligible work or school accounts.	Notion lets you share pages with people, guests, workspace members, or the web, and published links can have an expiration date.	Adobe Acrobat focuses on PDF protection and can restrict printing, editing, and copying for PDF files.
WPS Advantages	Advantage: WPS keeps link duration, collaborator action controls, visitor visibility, and ownership transfer in one cloud document sharing panel for everyday collaboration.	Compared with WPS: Microsoft offers strong rights management, but it is more tied to organization-managed IRM workflows.	Compared with WPS: Google provides similar sharing controls, but some expiration options depend on eligible account types.	Compared with WPS: Notion is flexible for page sharing and publishing, but its controls are centered on workspace pages rather than office document collaboration.	Compared with WPS: Adobe is more focused on finished PDF protection than ongoing cloud document collaboration.
Official Source	—	Microsoft Support: Restrict access to documents with Information Rights Management in Word	Google Docs Editors Help: Share files from Google Drive	Notion Help Center: Sharing & permissions settings	Adobe Help Center: Restrict printing, editing, and copying PDFs

Overall Conclusion
If you want to manage link timing, collaborator actions, and ownership changes directly inside a cloud document sharing flow, WPS offers a more centralized path on macOS. If your workflow depends on organization-wide rights management, public knowledge pages, or PDF-only protection, Microsoft, Google, Notion, or Adobe may fit those specific scenarios.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Sending project files outside the team	Project managers, sales teams, consultants	A long-lived link can stay open longer than needed	Set the link to expire in 7 days or 30 days
2	Sharing internal policy documents	Team leads, operations staff	Collaborators may download or copy sensitive content	Turn off download, print, save as, and copy
3	Checking document traffic	Document owners, collaboration leads	It is hard to tell who has visited the file	Turn recent visitor visibility on when needed
4	Reducing unnecessary edit requests	Document maintainers	Too many edit requests interrupt review work	Turn off edit access requests
5	Handing over document management	Team managers, document owners	Ownership needs to move to a new person	Transfer document ownership

Membership & Benefits

Free vs WPS Premium

Advanced Permission Settings itself is available without membership. Membership mainly affects cloud storage and some broader feature sets, not the basic availability of this sharing control.

Capability	Free users	WPS Premium
Advanced Permission Settings for cloud documents	✅	✅
Cloud storage	1 GB	20 GB
PDF feature scope	Basic PDF features	More PDF editing and conversion tools

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday sharing and basic collaboration	Free	It already includes Advanced Permission Settings for common sharing control tasks
More cloud storage or broader PDF tools	WPS Premium	It fits users who also need extra storage and more advanced office tools

Subscription page: WPS Office pricing page