WPS Permission Management on Windows: Introduction

WPS Permission Management is a permission setup feature for managing Light Approval template administrators and their management scope; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index
Version limit	No version limit	No version threshold is stated for this feature

About This Feature

Overview

Permission Management is a built-in Light Approval administration feature in WPS on Windows. It is used to maintain template administrators, administrator types, and management scope in the management console.

Its main capabilities include:

Open the Permission Management page from the Workbench and Light Approval management console.
Add a template administrator for a selected user.
Set or update the administrator type and management scope.
Edit or remove an existing administrator record.

This feature is useful for layered approval-template management, shared template maintenance, and role-based responsibility assignment. It helps teams clarify who can manage which templates and reduces confusion around management scope.

System Requirements

Item	Requirement
Operating system	A Windows computer that can run WPS Office normally
App version	The latest version of WPS Office is recommended; no version limit is stated for this feature
Network	A working internet connection is needed to open Workbench, Light Approval, and the management console
Other	The account needs access to Workbench and the Light Approval app

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter Workbench, and confirm that the Light Approval app entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Permission Management in WPS Light Approval lets you open a dedicated permission page, add template administrators, set administrator types, define management scope, and edit or delete existing administrators.	Microsoft 365 admin center lets admins assign administrator roles to users from user details or from the Roles page, with role-based access for admin tasks.	Google Admin console lets admins assign specific admin roles to users, groups, or service accounts, and some roles can be limited to organizational units.	Notion lets workspace owners and membership admins add members, assign roles such as Workspace owner, Membership admin, or Member, and change those roles later.	Adobe Admin Console provides an administrative hierarchy with roles such as System Admin, Product Admin, and Product Profile Admin, and supports delegated admin assignment.
WPS Advantages	Advantage: WPS keeps administrator maintenance inside the Light Approval management console for approval-template workflows. Distinct: when adding an administrator, WPS combines user selection, administrator type, and management scope in one flow.	Compared with WPS: Microsoft focuses on tenant-level administrator roles across Microsoft 365 services rather than a dedicated approval-template management page.	Compared with WPS: Google provides broader organization-level admin role assignment, including groups and service accounts, instead of a template-specific approval management flow.	Compared with WPS: Notion focuses on workspace membership and page-sharing roles, not a dedicated approval-template administration console.	Compared with WPS: Adobe emphasizes enterprise product and profile administration, not a workflow-template permission page for approval operations.
Official Source	—	Assign admin roles in the Microsoft 365 admin center	Assign specific admin roles	Manage members & guests	Administrative roles

Overall Conclusion
WPS Permission Management is a practical fit for teams that need to manage template administrators directly inside Light Approval. Other products also provide administrator or role assignment features, but they are generally designed for broader workspace, tenant, or enterprise administration rather than approval-template management.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Layered approval-template management	Enterprise admins	Different templates need different owners	Add different template administrators and assign separate management scope
2	Shared maintenance of approval flows	Business owners, process admins	One person managing all templates is inefficient	Add multiple administrators and divide responsibilities by scope
3	Updating administrator responsibilities	Team managers	Existing permissions no longer match current roles	Edit administrator type or management scope in the list
4	Removing outdated admin access	System admins	Former owners still keep management rights	Delete the administrator record to remove template management access
5	Handover to a new team	New administrators	A new owner needs quick access to selected templates	Add a new administrator and assign the required management scope

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Core Writer, Spreadsheet, and Presentation apps	✅ Available	✅ Available
Basic PDF features and PDF reading	✅ Available	✅ Available
Advanced PDF editing and more advanced tools	Limited by feature	✅ Available
Cloud storage	1 GB	20 GB in listed plans
AI tools and advanced templates	Limited access	More access and advanced options

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly need Permission Management and everyday document work	Free	This feature has no membership limit in the feature description, and basic office tools are available without membership
You also need advanced PDF tools, more cloud storage, or more advanced office features	WPS Premium	A better fit for users who need broader advanced office capabilities in addition to this feature

WPS membership center: Subscribe now