How to Use WPS Group Announcement on Windows

Use WPS Group Announcement through 6 how-to topics, with 6 available without membership and 0 membership-related items; use the index below to jump to the task you need.

How-to Index

How-to Guide

1. Open the Group Announcement page

Entry path: top-right ... in the group chat → Chat Settings → Group Announcement

1. Open the target collaborative group chat.
2. Click the ... button in the top-right corner to open chat settings.
3. Find and click Group Announcement in the settings panel.
4. Open the Group Announcement management page.

Success Criteria

• Interface result: the Group Announcement management page opens.
• Next action available: you can review the empty state or an existing announcement list.

Tips While Using

• You need to enter a collaborative group chat before this entry is available.
• If you do not have publishing permission, you may only be able to review announcements.

2. Review the empty state

Entry path: the first-time empty state on the Group Announcement page

1. Open the Group Announcement page.
2. Check whether the page shows the No group announcement yet prompt.
3. Check whether the Publish Announcement button appears below it.
4. Click Publish Announcement to open the editor.

Success Criteria

• Interface result: the page shows the empty-state prompt and the publish button.
• Next action available: you can start creating the first announcement.

Tips While Using

• This state appears only when the current group has no announcements.
• If announcements already exist, the page shows the announcement list and the + Add Group Announcement button.

3. Edit and publish a group announcement

Entry path: empty state page → Publish Announcement

1. On the empty-state page, click Publish Announcement.
2. In the Group Announcement Details window, enter the announcement title.
3. Enter the body content in the rich-text editor and apply formatting as needed.
4. Keep or adjust the Display at the top of the chat and Send to group chat options as needed.
5. Click Publish to finish.

Success Criteria

• Interface result: the new announcement appears in the announcement list.
• Next action available: you can review its effect in the top area of the chat or in the group message stream.

Tips While Using

• The rich-text editor supports common text organization methods such as lists, quotes, and code blocks.
• Display at the top of the chat and Send to group chat are enabled by default and can be adjusted before publishing.

4. Add a group announcement

Entry path: announcement list page → + Add Group Announcement

1. Open the announcement list page for a group that already has announcements.
2. Click + Add Group Announcement.
3. Enter the title and body in the pop-up editor.
4. Adjust display options as needed, then click Publish.

Success Criteria

• Interface result: the new announcement is added to the announcement list.
• Next action available: you can continue to review, edit, or manage it.

Tips While Using

• This entry appears only when at least one announcement already exists.
• The editor is the same as the one used for the first published announcement.

5. Review published group announcements

Entry path: Group Announcement management page or the top announcement bar in the group chat

1. Open the Group Announcement management page.
2. Review the title, publisher name, and publish time in the list.
3. Check whether status labels such as in-chat display are shown.
4. If an announcement bar appears at the top of the group chat, click it to review the announcement content.

Success Criteria

• Interface result: you can see the published announcement list and its key details.
• Next action available: you can continue from the list or the top entry into later management actions.

Tips While Using

• Top display is especially useful for long-running reminders.
• The list helps you quickly distinguish announcements by publisher and publish time.

6. Manage published group announcements

Entry path: announcement list → ... menu on the right side of an announcement

1. Find the target announcement in the list.
2. Click the ... button on the right side of the announcement.
3. Choose Send to group chat, Remove from top of chat, Pin in list, Edit announcement, or Delete announcement as needed.
4. Complete the related confirmation or editing step for the action you selected.

Success Criteria

• Interface result: the announcement status is updated, or the content is edited or deleted.
• Next action available: you can continue managing other announcements.

Tips While Using

• After deletion, group members can no longer review that announcement.
• After editing, it is helpful to confirm whether top display and send-to-chat status still match your intent.