How to Use WPS Announcement on Windows

Last updated:July 21, 2026

Use Announcement with 3 how-to topics, including opening and publishing, editing, and hiding an announcement. Choose a topic from the index and follow the entry path and steps.

How-to Index

No.TopicMembership Requirement
11. Open and publish an announcementFree
22. Edit an announcementFree
33. Hide an announcementFree

How-to Guide

1. Open and publish an announcement

Entry path: Smart Sheet data table toolbar > Announcement

  1. Open the data table you want to use for collaboration.
  2. Click Announcement on the toolbar.
  3. Enter the announcement content in the panel.
  4. If needed, double-click the content and adjust the font color, font size, or bold style.
  5. Click Publish so collaborators can see the announcement.

Success Criteria

  • Interface result: The published announcement appears at the top of the data table.
  • Next action available: Collaborators can open the table and read the announcement directly.

Tips While Using

  • Common mistake: If you enter content but do not publish it, other collaborators will not see the update.
  • Permissions: Only the table owner and collaborators with editing permission can publish an announcement.
  • Content scope: Announcement supports text and links, but not images.

2. Edit an announcement

Entry path: Published announcement area

  1. Open a data table that already shows an announcement.
  2. Click the editing box in the published announcement area.
  3. Update the announcement content.
  4. Adjust text formatting again if needed.
  5. Publish the updated announcement again.

Success Criteria

  • Interface result: The top announcement shows the latest content.
  • Next action available: Collaborators can refresh or reopen the table to view the updated message.

Tips While Using

  • Common mistake: If you edit the content but do not publish it again, collaborators may still see the previous version.
  • Collaboration tip: Update the announcement promptly after rules or schedules change.

3. Hide an announcement

Entry path: Smart Sheet data table toolbar > Announcement

  1. Open a data table that already shows an announcement.
  2. Click Announcement on the toolbar.
  3. Collapse the current announcement area to return to a larger editing view.

Success Criteria

  • Interface result: The top announcement area is hidden and the editing area becomes larger.
  • Next action available: You can continue viewing and editing the data table.

Tips While Using

  • Common mistake: Hiding the announcement does not delete it. It only changes the current display state.
  • Collaboration tip: Open the announcement again from the toolbar whenever you need to review the notice.