WPS Announcement on Windows: Introduction

WPS Announcement on Windows lets teams publish notices at the top of a Smart Sheet data table; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index
Version limit	None specified	Available from the current feature entry

About This Feature

Overview

Announcement is a top-of-table notice feature in WPS Smart Sheet data tables. It helps teams share editing rules, reminders, and status updates in one visible place for collaborators who already have access to the table.

Core tasks include:

Open and publish an announcement to share a message with collaborators.
Edit a published announcement to keep instructions up to date.
Hide the announcement area to get more editing space.

Announcement content supports text and links. It is useful for field instructions, editing rules, milestone reminders, and collaboration notes.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is needed when opening online data tables and syncing collaboration content
Other	You need access to a Smart Sheet data table and the required permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a Smart Sheet data table, and confirm that the Announcement entry is visible on the toolbar

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Publishes an announcement at the top of a data table, supports text and links, and lets you adjust selected text with font color, font size, and bold formatting before publishing.	Microsoft Loop provides collaborative pages, insertable components, and notification controls, but it does not focus on a fixed announcement area at the top of a data table.	Google Sheets supports conditional notifications that send email alerts when cell values change, which is closer to rule-based alerts than a visible top-of-page announcement area.	Notion supports page updates, comments, @mentions, and notification settings for workspace activity, but it does not provide the same kind of top-of-table announcement area.	Adobe Acrobat provides notifications for shared, reviewed, and signed documents, with a notification panel for document activity rather than a data-table announcement area.
WPS Advantages	Advantage: Shows notices directly at the top of the data table for all authorized collaborators. Distinct: Supports publishing, editing, and hiding in the same workflow for ongoing team guidance.	Compared with WPS: Focuses more on collaborative pages and notification controls than on a fixed announcement display inside a data table.	Compared with WPS: Focuses more on email-triggered alerts and does not provide the same shared reading area at the top of a table.	Compared with WPS: Works well for page discussions and mentions, but does not offer the same dedicated announcement entry for a data table.	Compared with WPS: Focuses on PDF workflow notifications, so the usage scenario is different from table-based collaboration notices.
Official Source	—	Microsoft Loop	Use conditional notifications	Notification settings	Acrobat notifications

Overall Conclusion
WPS Announcement is a practical fit for teams that need one visible notice area inside a Smart Sheet data table. Other products provide notifications or collaboration updates too, but they are usually centered on pages, email rules, or document activity instead of a table-top announcement workflow.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How Announcement Helps
1	Explain table editing rules	Table owners and editors	New collaborators may not know how each field should be filled in	Publish field meanings, naming rules, and editing instructions in one place
2	Share milestone reminders	Project members	Team members may miss current priorities or deadlines	Post stage reminders, due dates, and handling notes at the top of the table
3	Share reference links	Team leads and viewers	Related instructions may be scattered across different places	Add links in the announcement for quick access to supporting materials
4	Hide the notice while editing	Frequent editors	The top notice area may reduce visible workspace	Hide the announcement area to get a larger editing view
5	Keep guidance updated	Owners and collaborators	Old instructions may remain visible after rules change	Edit and republish the announcement with the latest information

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Smart Sheet data table announcement	✅ Available	✅ Available
Basic Writer, Spreadsheet, and Presentation tools	✅ Available	✅ Available
Some advanced PDF editing and other advanced tools	Partially limited	✅ More advanced tools available
Cloud storage	1 GB	20 GB or more depending on plan
Templates and AI-related tools	Partially limited	More access and higher usage allowances

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
You mainly use announcements, basic collaboration, and everyday document editing	Free	The announcement feature itself does not require membership
You also need more PDF tools, cloud storage, or AI-related features	WPS Premium	A better fit for users who handle more advanced office tasks in the same workspace

WPS membership center: Subscribe now