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WPS Global Search is a unified search entry in WPS collaboration on macOS; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 1 | Matches the number of rows in the How-to Index |
| Available without membership | 1 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Global Search is a search feature in WPS Office for Mac collaboration scenarios. It helps you quickly find users, groups, messages, documents, and chat history across your organization.
Key capabilities include:
- Unified search entry: open the full search page from the top global search bar.
- Grouped results: results are displayed by content type after you enter a keyword.
- Organization-wide lookup: search users, groups, messages, documents, and chat history.
- Result filtering: chat history supports filters such as sender and send time.
This feature is useful for team collaboration, document lookup, contact discovery, and message review.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | A stable internet connection is recommended when searching collaboration content in your organization |
| Other | Sign in with a WPS account that can access your organization collaboration content |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Office for Mac and confirm that the search bar is visible at the top of the window |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports searching users, groups, messages, documents, and chat history within WPS collaboration, with results grouped by type. | Outlook for Mac lets you search email, contacts, and files from the search bar at the top, with filters available. | Cloud Search can search across Drive, Contacts, Gmail, and some third-party data sources. | Notion supports workspace search, in-page search, and filters; with AI enabled, search can extend to connected apps. | Acrobat focuses on PDF content search and supports searching within one PDF or across multiple PDFs. |
| WPS Advantages | Advantage: one search entry can cover both collaboration participants and collaboration content, which is practical for organization-wide lookup. | Compared with WPS: the documented scope focuses on email, contacts, and files, with less emphasis on group and chat-history search. | Compared with WPS: it is more service-level across Google Workspace and often depends on admin enablement. | Compared with WPS: it mainly centers on pages and workspace content, so message-search coverage differs from WPS. | Compared with WPS: it is designed for PDF retrieval rather than team-wide global collaboration search. |
| Official Source | — | Search in Outlook for Mac | Get started with Cloud Search | Search in your workspace | Searching in PDFs |
Overall Conclusion
WPS Global Search is a good fit when you need one place to find people, groups, messages, and documents in a collaboration environment. Other products also provide search, but their documented scope is usually more focused on email, workspace pages, or PDF files.
Use Cases
| No. | Scenario | Suitable for | Pain point | How Global Search helps |
|---|---|---|---|---|
| 1 | Find coworkers and groups | Team members | You need to locate contacts or collaboration groups quickly | Enter a name or group keyword on the global search page |
| 2 | Review past messages | Project members | Large chat volumes make manual review slow | Search by keyword and check grouped message or chat-history results |
| 3 | Locate collaboration documents | Document collaborators | The document location is unclear | Search by keyword and review the document result group |
| 4 | Narrow chat results with filters | Frequent communicators | Too many results make the target hard to find | Use filters by sender and send time |
| 5 | Search organization content from one place | Managers and members | Different content types are scattered | Open the same search page from the top search bar and search there |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic Global Search use | ✅ Available | ✅ Available |
| Core WPS Office apps | ✅ Available | ✅ Available |
| Some advanced PDF, AI, and extended benefits | Limited or unavailable | More features or usage allowances may be available |
| Cloud storage | 1 GB | Higher-capacity options are available |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Daily global search and basic office work | Free | This feature itself has no membership restriction and fits routine collaboration lookup |
| Extra PDF, AI, or cloud-storage benefits are also needed | WPS Premium | Better for users who need broader office features and more storage |
Source: WPS Office pricing page
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page