WPS Document Structure on Windows: Introduction

WPS Document Structure on Windows helps you open the cloud document workspace, review the left navigation structure, and inspect file details in the document list; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index

About This Feature

Overview

Document Structure is a navigation and file-list management view in WPS collaboration on Windows. It helps you enter the cloud document workspace, switch between categories in the left pane, and review file information in the right-side list.

Main capabilities include:

Cloud document workspace: open the document area from the left navigation bar and view the navigation pane together with the file list.
Left navigation categories: review sections such as Recent, Import, Shared, Starred, My Cloud Docs, Team Docs, My Device, Frequently Used, Tags, and Recycle Bin.
Right-side document list: filter by file type and review file location, creator, last modified time, and file size.

This feature is useful for everyday file organization, team document lookup, and checking deleted items before recovery.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run the current WPS Office desktop app
App version	The current WPS Office version is recommended
Network	A stable internet connection is recommended for cloud documents, shared files, and team documents
Other	Signing in to a WPS account is recommended; enterprise-only entries depend on account permissions

Source: System requirements for WPS Office

Download & Installation

Install WPS Office on your Windows device before using Document Structure.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS collaboration or WPS Office, select the Documents icon in the left navigation bar, and confirm that the cloud document workspace appears

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Shows category navigation on the left and a document list on the right, including entries such as Recent, Shared, Starred, Team Docs, and Recycle Bin, plus file details like location, creator, last modified time, and size.	SharePoint and Teams support recycle bin recovery for deleted library items and focus on site-based document library management.	Google Drive provides navigation areas such as Home, My Drive, Shared with me, Starred, and Trash, with file search and filtering tools.	Notion uses a sidebar with sections such as Shared, Favorites, Private, Teamspaces, and Trash for workspace and page navigation.	Adobe Acrobat on the web supports cloud file and folder management, shared document management, and related sort or search entry points.
WPS Advantages	Distinct: WPS combines category switching and file-detail fields in one view, so you can move between sections and inspect file information without leaving the same workspace.	Compared with WPS: Microsoft documentation focuses more on recycle bin recovery and site library management than on a single structure view with file-detail columns.	Compared with WPS: Google offers broad navigation and search, but its official guidance focuses more on general drive organization and search behavior.	Compared with WPS: Notion is stronger for page-based workspace navigation, while file-list field management is less central in the official guidance.	Compared with WPS: Adobe focuses more on cloud file management and shared document workflows than on a collaboration-oriented structure view.
Official Source	—	Restore items in the recycle bin	Google Drive navigation help	Navigate with the sidebar	Manage files and folders in Adobe cloud storage

Overall Conclusion
WPS Document Structure fits document workflows that need category-based navigation and file-detail review in the same window. The other products also provide navigation, search, or recovery features, but their official guidance emphasizes different workspace models.

Use Cases

No.	Scenario	Suitable For	Main Need	How Document Structure Helps
1	Open the cloud document workspace quickly	Everyday office users	The document area is not easy to find at first	Select the Documents icon in the left navigation bar to enter the workspace
2	Find files by category	Team collaborators	Files are spread across different sections	Switch between Recent, Shared, Starred, Team Docs, and Recycle Bin
3	Review file details before opening	Document coordinators	Need to confirm where a file came from and when it changed	Check location, creator, last modified time, and file size in the list
4	Check deleted files before recovery	General users	Need to confirm whether a deleted file is still available	Open Recycle Bin first, then review the file list
5	Separate personal and team spaces	Enterprise users	Need to distinguish personal and team document areas	Use My Cloud Docs, Team Docs, and related enterprise entries

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
View the Document Structure workspace	✅	✅
Use navigation categories such as Recent, Shared, Starred, and Recycle Bin	✅	✅
Cloud storage	1 GB cloud storage	Higher cloud storage, with some plans showing 20 GB
PDF and advanced tools	Basic features available	More advanced PDF, conversion, and AI-related tools

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to open Document Structure, switch categories, and review file lists	Free	This feature itself does not require membership for basic use
You also need more cloud storage, advanced PDF tools, or multi-user sharing plans	WPS Premium	A better fit for users who need expanded storage and broader office tools

Membership page: Subscribe to WPS Premium