WPS Document Structure on Windows FAQ

Q: What is the difference between Recent and Frequently Used?

Recent shows documents based on recent access time. Frequently Used groups documents that you access often. If you want to revisit files you opened lately, check Recent first. If you want quick access to high-frequency files, check Frequently Used .

When using WPS Document Structure on Windows, the most common questions fall into 3 areas: entry visibility, category meaning, and file-list details; this FAQ includes 3 common questions.

FAQ

Why can’t I see the admin entry?

Confirm that the current account is an enterprise super admin or enterprise admin account.
Confirm that you are signed in with the related enterprise account.
If the entry still does not appear, it is not available under the current account permissions.

What is the difference between Recent and Frequently Used?

Recent shows documents based on recent access time.
Frequently Used groups documents that you access often.
If you want to revisit files you opened lately, check Recent first. If you want quick access to high-frequency files, check Frequently Used.

What file information can I review in the right-side list?

Select a category in the left pane first.
In the right-side list, review the file type icon, file name, file location, creator, last modified time, and file size.
If needed, use the All Types filter to narrow the results further.

Glossary

Term	Definition
Cloud document workspace	The WPS collaboration file-management view that includes the left navigation categories and the right-side document list.
Left navigation bar	The category area used to switch between views such as Recent, Shared, Team Docs, and Recycle Bin.
Right-side document list	The file display area for the selected category, where you can review file names, locations, creators, modified time, and size.