WPS Document Information on Windows: Introduction

WPS Document Information on Windows helps you review document properties and access data in one place; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Document Information on Windows is an information panel for smart documents that helps you review key file details and access data in one place. You can check the created time, file name, owner, storage location, word count, and document activity without leaving the document workflow.

Core tasks include:

Open the Document Information panel from the top-left menu.
Review basic information such as word count, file name, owner, created time, document type, file size, and storage location.
Review access data such as views, viewers, editors, and export detailed records.

This feature is useful for document archiving, collaboration tracking, content review, and daily document management.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No strict requirement for viewing basic local information; an internet connection is recommended for access data and record export
Other	You need to open a smart document and have permission to view the document

Source: WPS system requirements

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a smart document, and confirm that Document Management and Document Information are available from the top-left menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Document Information shows both basic document details and access data in one panel, including created time, file name, owner, storage location, word count, views, viewers, and editors.	Office file properties let users view or edit metadata such as title, author, subject, keywords, created date, last changed date, and document statistics.	Google Drive file details and activity let users check created date, activity, and file versions from the details panel.	Notion page metadata includes created_time, created_by, last_edited_time, and last_edited_by for pages and database entries.	Acrobat provides document properties and metadata tools for PDF files.
WPS Advantages	Advantage: WPS combines basic document details and access data in one panel for the same document workflow. Distinct: It also includes direct access-data export from the document information area.	Compared with WPS: Microsoft focuses on file metadata and document properties; the cited page does not describe a built-in access-data panel for document viewing activity.	Compared with WPS: Google emphasizes Drive details, activity, and version management rather than a single document information panel with the same access metrics.	Compared with WPS: Notion focuses on page metadata and database properties instead of a dedicated document information panel.	Compared with WPS: Adobe focuses on PDF properties and metadata rather than smart-document access statistics.
Official Source	—	View or change Office file properties	Check activity & file versions	Page	Document properties and metadata overview

Overall Conclusion
WPS Document Information is well suited to users who want to review document properties and collaboration activity from one entry point. If your work is centered on Office metadata editing, Drive version activity, Notion page metadata, or PDF metadata, the official tools from those platforms may also fit specific workflows.

Use Cases

No.	Scenario	Suitable Users	Main Need	How WPS Helps
1	Confirm document ownership	Document creators, team members	Need to identify the owner and storage location quickly	Check the owner and storage location in Basic Information
2	Verify document time details	Reviewers, project members	Need to confirm when a document was created	Check the created time in Basic Information
3	Review document size and scale	Editors, writers	Need to know word count and file size	Check word count and file size in Basic Information
4	Track collaboration activity	Team leads, coordinators	Need to understand how often a document is viewed or edited	Check views, viewers, and editors in Access Data
5	Export activity records	Managers, project owners	Need to keep detailed access records	Open Detailed Records from Access Data and export the results

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
View basic document information	✅	✅
View access data	✅	✅
Export detailed access records	✅	✅
Advanced PDF editing and additional advanced tools	Some capabilities are limited based on the pricing page	More advanced capabilities are available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Review document properties and access data in daily work	Free	The Document Information tasks in this guide are available without membership
Need more PDF tools, advanced conversion, or broader office features	WPS Premium	A better fit for users who need more advanced tools beyond document information

Subscribe here: Get WPS Premium