WPS Document Information on Windows: Introduction

WPS Document Information is a collaboration-focused feature for viewing file details and exporting access records; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are currently available directly

About This Feature

Overview

Document Information is a document management feature for collaborative documents in WPS Office on Windows. It helps you review file details, check access data, and export access records in one place.

Core tasks include:

Open the Document Information panel from File Operations and Document Management.
Review document details such as access data, file name, owner, creation time, type, size, and location.
Export access data through Detailed Records to generate a table with dates, visit counts, visitor counts, and editor counts.

This feature is useful for team collaboration, document archiving, access tracking, and file verification.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is recommended when opening collaborative documents and checking access data
Other	You need access to the collaborative document and the required viewing permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a collaborative document, and confirm that the Document Information entry is available under File Operations → Document Management

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you view access data, file name, owner, creation time, type, size, and location in a collaborative document, and export access records.	Microsoft 365 lets users view Office file properties such as title, author, subject, keywords, and some automatically updated properties.	Google Drive provides file metadata management for fields such as name, type, and file extension.	Notion page objects include created time, last edited time, creator, last editor, and page properties.	Acrobat provides document properties and metadata views for PDF files.
WPS Advantages	Advantage: WPS combines file details, access data, and access-record export inside the collaborative document workflow with a centralized entry point.	Compared with WPS: focuses more on general file properties, and the official page does not describe collaborative access-data export.	Compared with WPS: focuses on metadata fields and API-based metadata handling, and the official page does not describe built-in access-statistics export.	Compared with WPS: supports page timestamps and properties, but the official page does not describe document access-data export.	Compared with WPS: mainly focuses on PDF properties and metadata rather than collaborative document access statistics.
Official Source	—	View or change the properties for an Office file	Manage file metadata	Page	Document properties and metadata overview in Acrobat

Overall Conclusion

WPS Document Information is a practical fit when you need to review collaborative document details and access activity quickly in one workflow. If your work is centered on general file metadata, API-driven metadata handling, or PDF property management, the official tools from those platforms may also be useful alongside WPS.

Use Cases

No.	Scenario	Suitable for	Main need	How this feature helps
1	Check collaborative document details	Team members	Quickly confirm file size, type, and location	Open the Document Information panel to review file details
2	Review document access activity	Document owners and collaborators	Understand how often a document was viewed or edited	Check visit counts, visitor counts, and editor counts in the access data area
3	Export access records for filing	Team managers	Keep a record of access statistics for reporting	Use Detailed Records to export an access record table
4	Verify document ownership	Document maintainers	Confirm the owner and creation time of a file	Review the owner and creation time in the panel
5	Review collaboration activity	Project teams	Look back at access changes over time	Export the access record table and review it by date

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	Available	Available
Viewing and exporting in Document Information	Available	Available
Some advanced capabilities such as advanced PDF editing	Limited in some areas	More advanced capabilities available
Cloud storage	1 GB	20 GB shown on the pricing page

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Daily review of collaborative document information	Free plan	The Document Information tasks in this guide are available directly
Need more PDF, template, AI, or cloud storage capabilities	WPS Premium	Better suited for users who need broader advanced office features

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