WPS Default Document Permissions in Chat Files on Windows: Introduction

Default Document Permissions in Chat Files helps administrators standardize default authorization rules for cloud documents sent in chat; 4 core tasks, 4 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index

About This Feature

Overview

Default Document Permissions in Chat Files is an admin control for chat file management in WPS collaboration scenarios. It lets administrators define how cloud documents are authorized by default when enterprise members send them in chat.

Key capabilities include:

Open the chat file management page and locate the file control area.
Open the default authorization settings for cloud documents sent in chat.
Choose between member-managed authorization and enterprise-managed default authorization.
Configure automatic authorization, default permission level, authorization scope, and save the enterprise rule.

This feature is useful for enterprise collaboration, internal document distribution, and permission standardization. It can reduce repeated per-file permission setup and make document sharing behavior in chat more consistent.

System Requirements

Item	Requirement
Operating system	A Windows PC environment that can access the enterprise admin console normally
App version	It is recommended to use the latest available WPS Office build and the current enterprise admin console
Network	A stable internet connection is required to sign in and save permission settings
Other	An enterprise administrator account is typically required to access this management page

Source: System Requirements for WPS Office

Download & Installation

Before using this feature, install WPS Office on your Windows device and make sure you can access the enterprise admin console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office and confirm that the enterprise admin console or collaboration management entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Administrators can define the default authorization method for cloud documents sent in chat, including automatic authorization, default permission level, and authorization scope.	Teams admins can enable or disable file sharing in external chats, while file access still follows OneDrive and SharePoint sharing policies and senders may need to adjust permissions.	Google Workspace admins can control internal and external file sharing in Google Chat and choose whether users can share all files, images only, or no files.	Notion supports page sharing, guest access, and multiple permission levels for pages and databases, but it is not a dedicated default-permission control for files sent in chat.	Adobe supports sharing cloud documents and assigning collaborator access, but its official guidance focuses on cloud document collaboration rather than default authorization rules for chat-sent files.
WPS Advantages	Advantage: WPS focuses directly on the chat-sent cloud document scenario and combines authorization mode, automatic authorization, permission level, and scope in one admin setting.	Compared with WPS: Microsoft emphasizes whether chat file sharing is allowed and how it works with underlying sharing policies, rather than a single default authorization setting for chat-sent documents.	Compared with WPS: Google provides admin controls for Chat file sharing, but the official setup is centered more on allowed sharing types than on a combined default permission-level rule for each sent document.	Compared with WPS: Notion is suited to page and database sharing management, not a specialized admin control for default permissions when files are sent in chat.	Compared with WPS: Adobe is oriented toward cloud document sharing and collaboration access, without an equivalent admin entry for default authorization of chat-sent files.
Official Source	—	Share Files and Loop components in external chats	Control file sharing in Chat	Sharing & permissions settings	Share cloud documents in Creative Cloud

Overall Conclusion
WPS is more directly aligned with enterprise administration for default permissions on cloud documents sent in chat. Other products provide file-sharing controls or broader collaboration permissions, but their official workflows are not centered on the same default-authorization scenario.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Standardized authorization for internal chat document sharing	Enterprise administrators	Members set permissions one by one and rules vary	Set a unified default authorization method and permission level
2	Group chat material distribution	Team leads and project admins	Recipients in group chats may not receive the intended access level	Predefine the authorization scope for current members or group members
3	Internal knowledge document sharing	Admin, operations, and training teams	Shared documents often need quick view or comment access	Use a default permission level to reduce repeated setup
4	Tighter control for sensitive documents	Security and compliance staff	Broad authorization scope can increase exposure risk	Limit the default scope and permission level centrally
5	Switching between member-managed and centrally managed rules	Enterprise administrators	Management strategy may change over time	Switch between member-managed and enterprise-managed authorization

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Core office apps such as Writer, Spreadsheet, and Presentation	✅	✅
Basic PDF features and PDF reading	✅	✅
Some advanced PDF and extended tools	Limited or feature-dependent	Broader availability
Cloud storage	1 GB	20 GB or more depending on plan
Multi-user sharing plans	❌	Available in some plans

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday document viewing and basic editing	Free	Includes core office apps and basic PDF capabilities
More cloud storage, extended tools, or multi-user sharing	WPS Premium	Better suited to ongoing collaboration, expanded storage, and more advanced features

WPS membership center: Subscribe now