How to Use WPS Default Document Permissions in Chat Files on Windows

Use Default Document Permissions in Chat Files with 4 how-to topics, including 4 free topics and 0 membership-related topics; choose a topic from the index and complete the steps in order.

How-to Index

How-to Guide

1. Open the chat file management page

Entry path: Enterprise Admin Console → Office Suite → WPS Collaboration → Chat File Management → File Control

1. Sign in to the enterprise admin console.
2. In the left navigation pane, click Office Suite to expand the related menu.
3. Click WPS Collaboration to open collaboration management options.
4. Click Chat File Management to open the chat file management page.
5. Click the File Control tab.

Success Criteria

• Interface result: The chat file management page is open and the File Control tab is visible.
• Next action available: You can continue to open the default authorization settings for cloud documents sent in chat.

Tips While Using

• Permission requirement: An enterprise administrator account is required.
• Environment note: Make sure your network connection is stable and your account has admin privileges.

2. Open the default authorization settings for chat-sent cloud documents

Entry path: Chat File Management → File Control → Default Authorization for Cloud Documents Sent in Chat → Settings

1. Stay on the Chat File Management page.
2. Click the File Control tab to switch to the file control configuration area.
3. In the Default Authorization for Cloud Documents Sent in Chat section, click Settings.
4. Wait for the configuration dialog to open.

Success Criteria

• Interface result: The configuration dialog for default authorization is open.
• Next action available: You can choose an authorization mode and modify the rule settings.

Tips While Using

• Common mistake: If you do not open the File Control tab first, the settings entry may not be visible.

3. Choose the authorization management mode

Entry path: Default Authorization dialog → Authorization Management Mode

1. In the configuration dialog, locate the Authorization Management Mode section.
2. Select either Managed by enterprise members or Enterprise-managed default authorization.
3. If members should decide authorization behavior when sending documents, select Managed by enterprise members.
4. If administrators should define a unified enterprise rule, select Enterprise-managed default authorization.

Success Criteria

• Interface result: The selected management mode is active.
• Next action available: If enterprise-managed authorization is selected, you can continue to configure automatic authorization, default permission, and scope.

Tips While Using

• Common mistake: Switching the management mode without reviewing the follow-up rule settings can lead to incomplete configuration.

4. Configure enterprise-managed default rules

Entry path: Default Authorization dialog → Enterprise-managed default authorization

1. First select Enterprise-managed default authorization.
2. In the Automatic Authorization area, turn the switch on or off.
3. In the Default Authorization drop-down list, choose a permission level such as Can View, Can Comment, or Can Edit.
4. In the Scope drop-down list, choose an authorization scope such as Current Members/Group Members or Enterprise Members.
5. Review the settings and click OK to save.

Success Criteria

• Interface result: The settings are saved, and the dialog closes or shows a saved state.
• Next action available: Future cloud documents sent in chat will follow the unified enterprise rule.

Tips While Using

• Common mistake: Choosing a scope that is too broad may grant document access to more people than intended.
• Recommendation: Match the default permission level and scope to the sensitivity of the document workflow.