WPS Default Document Permissions in Chat Files on Windows FAQ

When using Default Document Permissions in Chat Files, common questions usually involve where to find the setting, how the two management modes differ, and how permission levels and scopes work; this FAQ includes 4 common questions and a glossary.

FAQ

Where is the chat file management entry?

1. Sign in to the enterprise admin console.
2. Open Office Suite → WPS Collaboration → Chat File Management.
3. Click the File Control tab to view the default authorization settings for cloud documents sent in chat.

What is the difference between member-managed authorization and enterprise-managed default authorization?

1. Managed by enterprise members means members decide whether to authorize a document and which permission level to use when they send it.
2. Enterprise-managed default authorization means administrators define the rule in advance.
3. After enterprise-managed authorization is enabled, cloud documents sent in chat follow the unified rule automatically.

Which permission levels are available in default authorization?

1. Open the default authorization configuration dialog.
2. Open the Default Authorization drop-down list.
3. Choose a permission level such as Can View, Can Comment, or Can Edit.

What is the difference between Current Members/Group Members and Enterprise Members in the authorization scope?

1. Current Members/Group Members grants access only to the current chat participants or current group members.
2. Enterprise Members grants access to a broader internal audience across the enterprise.
3. If you need tighter control over document distribution, start with the smaller scope.

Glossary