WPS Team Document Permission Settings on Windows FAQ

Last updated:July 17, 2026

When using Team Document Permission Settings, common questions usually involve folder visibility, permission changes for members, and different access levels across folders; this FAQ covers 3 frequent questions and a glossary.

FAQ

Why can a member not see some folders in a team folder?

  1. Confirm that the member is still part of the current team.
  2. Check whether the parent folder has been set to invisible for that member.
  3. Remember that folder visibility follows inheritance rules: if the parent directory is invisible to a member, its subfolders are also invisible.
  4. If access needs to be restored, ask a team admin to adjust the parent folder or the related folder permissions.

If a member is changed to view-only, can they still edit documents they created earlier?

  1. No.
  2. After a member is changed to view-only, editing permissions for team files are restricted.
  3. Even if the document was created by that member earlier, ownership of documents inside the team still belongs to the team, so the previous creator does not keep separate editing rights.
  4. If editing is still needed, a team admin must adjust that member’s permissions again.

Can different members have different permission levels for different folders?

  1. Yes.
  2. You can first set a member to view-only in a parent folder.
  3. Then grant that same member edit permission in a child folder.
  4. This allows content outside the child folder to remain view-only while enabling more access in the selected subfolder.

Glossary

TermDefinition
Co-editing modeA default collaborative opening mode for team documents so multiple people can work on the same content together.
External sharing controlA rule that limits whether team files can be shared outside the company or outside the team.
Default file permissionsA preset access rule applied to a specific member type when they join the team.
Shared file managementA centralized entry for reviewing and handling files that have already been shared in the team.
Permission inheritanceA rule in which visibility or access settings on a parent folder affect child folders.