How to Use WPS Default Document Permissions in Chat Files on macOS

Use WPS Default Document Permissions in Chat Files on macOS through 4 operation topics in chat file management, with 4 available without membership and 0 membership-related items.

How-to Index

How-to Guide

1. Open the chat file management page

Entry path: Enterprise admin page → Office Suite → WPS Collaboration → Chat File Management → File Control

1. Sign in to the enterprise admin page.
2. Click Office Suite in the left navigation pane.
3. Click WPS Collaboration.
4. Click Chat File Management.
5. Open the File Control tab.

Success Criteria

• Interface result: The chat file management page opens and the file control area is visible.
• Next action available: You can continue to open the default authorization settings for cloud documents sent in chat.

Tips While Using

• Common mistake: If the File Control tab is not open, the default authorization settings may not appear.
• Environment note: Enterprise administrator permissions are required.

2. Open the default authorization settings for cloud documents sent in chat

Entry path: Chat File Management → File Control → Default Authorization for Cloud Documents Sent in Chat → Settings

1. Stay on the chat file management page.
2. Click the File Control tab.
3. In the Default Authorization for Cloud Documents Sent in Chat area, click Settings.
4. Wait for the settings dialog to open.

Success Criteria

• Interface result: The default authorization settings dialog opens.
• Next action available: You can choose a management mode and adjust the rules.

Tips While Using

• Common mistake: Clicking the wrong file control option may open a different management feature.

3. Choose the authorization management mode

Entry path: Default Authorization dialog → Authorization Management Mode

1. In the settings dialog, locate the Authorization Management Mode section.
2. Select Managed by enterprise members if users should decide authorization when sending documents, or select Enterprise-managed default authorization if admins should define one rule set.
3. Confirm that the selected mode matches your collaboration policy.

Success Criteria

• Interface result: The selected management mode is highlighted or selected in the dialog.
• Next action available: If enterprise-managed default authorization is selected, you can continue to configure automatic authorization, default permission, and scope.

Tips While Using

• Common mistake: Choosing a mode without checking the intended governance model can lead to unexpected permission behavior.

4. Configure enterprise-managed default rules

Entry path: Default Authorization dialog → Enterprise-managed Default Authorization

1. Select Enterprise-managed default authorization.
2. Turn automatic authorization on or off in the Automatic Authorization area.
3. In the Default Authorization list, choose View, Comment, or Edit.
4. In the Scope list, choose Current members or group members or Enterprise members.
5. Review the settings and click OK to save.

Success Criteria

• Interface result: The settings are saved and the dialog closes or shows a saved state.
• Next action available: When users send cloud documents through chat later, the saved default authorization rules will apply.

Tips While Using

• Common mistake: Not checking both the permission level and the authorization scope can make access too broad or too narrow.
• Environment note: This setting applies only to cloud documents sent through chat.