WPS Default Document Permissions in Chat Files on macOS: Introduction

WPS Default Document Permissions in Chat Files on macOS helps administrators standardize default access rules when cloud documents are sent in chat; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Default Document Permissions in Chat Files is an admin setting in WPS collaboration chat file management. It is used to define the default authorization behavior when users send cloud documents to other people in chat.

Administrators can open the chat file management page, enter the default authorization settings, and switch between member-managed permissions and enterprise-managed default permissions. In enterprise-managed mode, admins can configure whether authorization is automatic, choose the default permission level, and define the authorization scope. Available permission levels include View, Comment, and Edit. Available scopes include current members or group members, and enterprise members. This setting applies to cloud documents sent through chat.

System Requirements

Item	Requirement
Operating system	A Mac device that can access WPS collaboration and admin services normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	A stable network connection is recommended when opening chat file management and saving settings
Other	An enterprise administrator account and the required admin permissions are needed

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office and confirm that enterprise collaboration-related entry points are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports centralized default authorization settings for cloud documents sent in chat, including automatic authorization, default permission level, and authorization scope.	Teams admins can enable file sharing in external chats, while users can share files in chats and choose permissions such as Can edit, Can review, or Can view.	Google Workspace admins can control file sharing in Google Chat for internal and external users, and can apply rules by organizational unit.	Notion supports page sharing, guest invitations, and permission levels for pages and databases, but it does not provide a chat-specific default file authorization setting.	Acrobat supports sharing PDFs and managing access to shared files, with a focus on document sharing and review access rather than chat-based default authorization.
WPS Advantages	Distinct: WPS focuses directly on the chat-sent cloud document scenario and lets admins preset the default authorization method, permission level, and scope in one place.	Compared with WPS: Microsoft provides chat file sharing and permission choices, but default behavior is more closely tied to Teams, OneDrive, and SharePoint sharing controls.	Compared with WPS: Google controls whether files can be shared in Chat, but default document access behavior depends on Chat and Drive policy combinations.	Compared with WPS: Notion is centered on page and workspace sharing instead of default authorization for documents sent through chat.	Compared with WPS: Adobe is stronger for PDF sharing and access management, not for setting default permissions for chat-sent files.
Official Source	—	Share files and Loop components in external chats	Control file sharing in Chat	Sharing and permissions settings	Manage access to the shared file

Overall Conclusion
WPS is more focused on setting default authorization rules for cloud documents sent in enterprise chat. This makes it suitable for administrators who want a consistent permission model. Other products also support file sharing and access control, but they are generally centered on chat policy controls, page sharing, or PDF sharing workflows.

Use Cases

No.	Scenario	Suitable For	Main Issue	How WPS Helps
1	Standardizing chat document permissions	Enterprise administrators	Different users apply different sharing rules when sending documents	Set one default authorization method and scope
2	Reducing repeated manual permission changes	Collaboration team admins	Users need to adjust permissions every time they send a document	Enable automatic authorization and preset the default permission level
3	Limiting internal sharing scope	Security and compliance managers	Documents may be shared too broadly or too narrowly	Choose current members or group members, or enterprise members
4	Separating view, comment, and edit access	Document governance owners	Different business cases require different access levels	Set View, Comment, or Edit as the default authorization level
5	Keeping other sharing methods unaffected	Enterprise administrators	Chat settings should not change other sharing channels	Apply this setting only to cloud documents sent through chat

Membership & Benefits

Free vs WPS Premium

Feature Area	Free Users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	Available	Available
Basic PDF features	Available	Available
Advanced PDF editing and related tools	Limited	Available
Cloud storage	1 GB	20 GB or higher depending on plan
Multi-user sharing plans	Not included	Available in some plans

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Everyday document viewing and basic editing	Free	Suitable for common office work and basic file handling
More cloud storage, advanced PDF tools, or multi-user plans	WPS Premium	Better for ongoing collaboration, expanded storage, and advanced tools

WPS membership center: Subscribe now