WPS Chat File Cleanup on Windows: Introduction

WPS Chat File Cleanup helps enterprise administrators on Windows search, delete, restore, and permanently destroy chat files in the enterprise admin console; 3 core tasks, 3 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Chat File Cleanup is an admin feature under Chat File Management in the enterprise admin console. It is designed for centralized search, deletion, restoration, and permanent destruction of chat files. Administrators can filter target files by file type, file status, owner status, file size, inactive days, name or UID, and file name or file ID, then take action from the results list.

This feature is useful for routine workspace cleanup, long-inactive file review, recovery after accidental deletion, and permanent removal of sensitive files. Deleted files can be restored within 60 days. After 60 days, they are automatically permanently destroyed. If a file is manually permanently destroyed, it cannot be restored.

System Requirements

Item	Requirement
Operating system	A Windows computer that can access the enterprise admin console
App version	A current web browser and a valid enterprise admin account are recommended
Network	A stable internet connection is required to load the admin console and search files
Other	Enterprise administrator permissions are required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	After installation and sign-in, open the enterprise admin console and confirm that the path WPS Collaboration > Chat File Management > File Cleanup is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Enterprise administrators can search chat files with multiple filters and then delete, restore, or permanently destroy them. Deleted files can be restored within 60 days.	SharePoint or Teams files that are deleted go to the recycle bin and can be restored to the original location. Microsoft states a 93-day retention period in SharePoint.	Google Workspace admins can recover deleted Drive data for users, but recovery is based on a date range and does not restore only one selected file.	Notion lets users move pages to Trash, search deleted content, and restore it, but the workflow is centered on page content rather than enterprise chat files.	Adobe Creative Cloud provides a restore workflow for deleted cloud files, focused on cloud file recovery rather than enterprise chat file governance.
WPS Advantages	Advantage: WPS combines search, delete, restore, and permanent destruction in one admin workflow and supports filtering by file attributes and owner information.	Compared with WPS: restore behavior is clearly documented, but the official page focuses on recycle bin recovery rather than multi-condition cleanup in one admin view.	Compared with WPS: admin recovery is supported, but it is mainly date-range restoration, so targeted single-file cleanup is less direct.	Compared with WPS: content recovery is available, but it is oriented to pages and workspace content instead of a dedicated chat file cleanup console.	Compared with WPS: deleted cloud files can be restored, but the official workflow is closer to personal cloud file management than enterprise chat file cleanup.
Official Source	—	Restore deleted items in SharePoint or Teams	Recover deleted Drive files for users	Delete and restore content	Restore deleted files in Creative Cloud

Overall Conclusion
If your priority is centralized governance of enterprise chat files, WPS provides a workflow that is closer to daily admin cleanup tasks. Other products also support deleted-item recovery, but their official workflows are generally built for broader file or page recovery scenarios.

Use Cases

No.	Scenario	Suitable For	Main Challenge	How Chat File Cleanup Helps
1	Regular cleanup of long-inactive files	Enterprise administrators	Chat files accumulate over time and are harder to manage	Filter by inactive days, file size, and status, then process the results
2	Recovery after accidental deletion	Enterprise administrators	A deleted file still needs to be kept	Restore the file within the 60-day recovery window
3	Permanent removal of sensitive files	Enterprise administrators	Some files should not remain recoverable	Permanently destroy the target file
4	File lookup by person	Enterprise administrators	It is difficult to find files related to a specific user	Search by name, UID, file name, or file ID
5	Status-based review	Enterprise administrators	Files in different states are hard to review together	Combine file status and owner status filters for focused review

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Chat File Cleanup admin entry	Available	Available
Search, delete, restore, and permanently destroy chat files	Available	Available
General WPS Office value-added features	Depends on the current account and enabled plan	Depends on the subscribed plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need Chat File Cleanup in the enterprise admin console	Your current enterprise admin setup	The feature information shows no membership restriction for this workflow
You also need broader WPS Office value-added features	WPS Premium	Suitable if you also need additional PDF, template, cloud, or other premium capabilities

Membership page: Subscribe to WPS Premium