WPS Chat File Search on Windows: Introduction

WPS Chat File Search is a Windows collaboration chat feature for finding shared files across conversations; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Membership limit	None	Chat file search can be used directly
Version limit	None specified	No version gate is stated in the current feature information

About This Feature

Overview

WPS Chat File Search helps you find files sent and received across conversations in collaboration chat on Windows. You can start from the search box at the top of the chat interface, open the full search page, switch to the Chat Files tab, and search by file name or keyword.

Core tasks include:

Open the search flow from the search box at the top of the chat interface.
Enter the full search page through Search More.
Switch to the Chat Files tab to focus on file results.
Search files across conversations by file name or keyword.

This feature is useful when you need to recover shared materials, revisit previously sent files, locate documents by keyword, or continue previewing and downloading files after a discussion.

System Requirements

Item	Requirement
Operating system	A Windows computer that can run WPS Office normally
App version	The latest version of WPS Office is recommended for stable collaboration and search
Network	An internet connection is recommended so chat records and file results can load properly
Other	Sign in with an account that can access the related conversations; expired, deleted, or restricted files may not appear completely

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download WPS Office for Windows, complete the setup, and sign in to your account
Check after installation	Open WPS, enter the collaboration chat interface, and confirm that the search box is visible at the top

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you open the search page from the search box at the top, switch to the Chat Files tab, and search files sent and received across conversations by file name or keyword.	Teams lets users search for files and refine results with filters such as Team, File Type, Modified by, and Date.	Google Chat lets users search messages and narrow results with filters such as Has file, Date, From, and Said in.	Notion supports workspace search, page search, sorting, and filtering for pages and content, but it is not a dedicated chat file search workflow.	Acrobat on the web supports sorting and searching cloud files, mainly for PDF and cloud file management rather than chat file search.
WPS Advantages	Advantage: the entry point stays inside the collaboration chat search flow. Distinct: the Chat Files tab is aimed directly at files shared across conversations.	Compared with WPS: Teams offers more detailed filters, but its experience is organized around Teams search and shared content management.	Compared with WPS: Google Chat provides message-level filters, while WPS offers a more direct Chat Files view for file-focused lookup.	Compared with WPS: Notion is centered on workspace content retrieval instead of a comparable chat file search view.	Compared with WPS: Adobe focuses on document and cloud file management instead of a comparable chat conversation file search flow.
Official Source	—	Search for messages and more in Microsoft Teams	Search for Google Chat messages	Search in your workspace	Sort and search files in Acrobat on the web

Overall Conclusion
If your main goal is to find files that were shared in collaboration chats, WPS provides a direct path through its Chat Files view. Microsoft and Google offer broader filtering options, while Notion and Adobe are oriented more toward workspace content or cloud document management.

Use Cases

No.	Scenario	Suitable For	Pain Point	How This Feature Helps
1	Find an older shared document	Team members	Files were sent in multiple conversations and are hard to trace manually	Open the Chat Files tab and search by file name
2	Locate materials by keyword	Project participants	Only part of the file name or topic is remembered	Search all conversation files with a keyword
3	Reopen a received file later	Daily collaborators	A file needs to be opened again after some time	Find the file again from search results and preview or download it
4	Gather materials across groups	Coordinators or managers	Files are scattered across different chats	Use the top search entry to search across conversations
5	Check why a file is missing	General users	A file may be expired, deleted, or permission-limited	Review file status and conversation access when results are incomplete

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Chat file search in collaboration chat	✅ Available	✅ Available
Core Writer, Spreadsheet, and Presentation tools	✅ Available	✅ Available
Some advanced PDF and extended tools	Depends on the feature	Usually available in a broader range
Cloud storage and some extra benefits	Basic quota	Higher quota or more benefits

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Usage Scenario	Recommended Plan	Why
You mainly need chat file search and basic office work	Free	This feature has no membership restriction in the current feature information
You also need more PDF tools, cloud storage, or other extended benefits	WPS Premium	Better suited to users with ongoing needs for advanced office features and added benefits

WPS membership center: Subscribe now
On the purchase page, review the current plans and choose the option that fits your needs.

Source: WPS Office pricing page