WPS Chat File Cleanup on macOS: Introduction

WPS Chat File Cleanup is a chat file governance feature for enterprise administrators; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Chat File Cleanup helps enterprise administrators centrally view, filter, and process chat files in the enterprise admin console. Administrators can open the file cleanup page, search for target files by file type, file status, owner status, file size, inactive days, name or UID, and file name or file ID, then perform delete, restore, or permanent destruction actions.

This feature is suitable for enterprise content governance, offboarding checks, long-inactive file cleanup, and risk file review. Deleted files can be restored within 60 days. After 60 days, they are automatically permanently destroyed. Permanently destroyed files cannot be restored.

System Requirements

Item	Requirement
Operating system	A macOS device that can access the enterprise admin console
App version	It is recommended to use the latest version of WPS Office and a browser or client environment that can access the admin console
Network	A stable internet connection is required to load the admin console and search file lists
Other	An enterprise administrator account with the required permissions is needed

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office, sign in with your enterprise account, and confirm that the related admin console entry is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Enterprise administrators can centrally search chat files and perform delete, restore, and permanent destruction actions. Deleted files can be restored within 60 days.	Teams lets users delete files and recover deleted files through OneDrive or SharePoint recycle bins.	Google Chat lets users view shared files in a conversation or space and remove a file link from the chat message.	Notion lets users delete pages or content and restore deleted content from Trash, with a default 30-day retention period.	Adobe Creative Cloud lets users restore deleted cloud files from the Deleted area.
WPS Advantages	Advantage: WPS combines search, delete, restore, and permanent destruction in one admin workflow, which fits centralized chat file governance.	Compared with WPS: deletion and recovery are supported, but recovery depends on OneDrive or SharePoint paths.	Compared with WPS: the official workflow focuses more on shared-file management inside conversations and spaces.	Compared with WPS: the workflow centers on pages and workspace content rather than chat file governance.	Compared with WPS: the official workflow focuses on cloud file recovery rather than centralized chat file screening and governance.
Official Source	—	Delete and recover files in Microsoft Teams	Send and share files in Google Chat messages	Delete and restore content	Restore deleted files in Creative Cloud

Overall Conclusion
WPS Chat File Cleanup is a practical fit for enterprise administrators who need one place to govern chat files. Other products also provide deletion or recovery workflows, but their paths and scope are different from a centralized admin cleanup process.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Long-inactive file cleanup	Enterprise administrators	Large file volumes make it hard to find files that have not been used for a long time	Filter by inactive days, file size, and other conditions before processing files
2	Offboarding or disabled-account review	Enterprise administrators	Files owned by former or disabled users need to be located quickly	Filter by owner status, name, or UID to find related files
3	Risk file governance	Enterprise administrators	Specific files may need to be deleted or permanently destroyed	Select target files in the list and run delete or permanent destruction
4	Recovery after accidental deletion	Enterprise administrators	A deleted file may still need to be recovered during the retention period	Restore deleted files within 60 days
5	Precise file lookup	Enterprise administrators	Only a file name, file ID, or owner information may be available	Search with file name, file ID, name, or UID combinations

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Chat File Cleanup access	The feature description does not state a membership limit, and current use depends on enterprise administrator permissions	The pricing page mainly highlights PDF, AI, template, and cloud storage benefits
Basic PDF features	Available	Available with more advanced tools
Cloud storage	1 GB	Higher cloud storage allocation

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly need chat file governance in the enterprise admin console	Use the feature with enterprise administrator permissions	The feature description does not mark it as membership-only and focuses on admin permissions
You also need more PDF, AI, or cloud storage benefits	WPS Premium	The pricing page lists additional advanced tools and higher cloud storage allocation

Membership page: Subscribe to WPS Premium