WPS @ Mentions and # Cloud Document Sharing on Windows: Introduction

WPS @ mentions and # cloud document sharing on Windows help you notify teammates in chat and quickly share cloud documents; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS @ mentions and # cloud document sharing are message input features in WPS collaboration chat on Windows. They help you notify specific members in a conversation or insert a cloud document for quick sharing.

Core capabilities include:

@ mention a member: Type @ in the message box, choose a member, and send the message to notify that person.
# share a cloud document: Type # in the message box, choose a cloud document, and send it to the current conversation.

This workflow is useful for team communication, document follow-up, and quick file sharing inside a chat.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	An internet connection is recommended for collaboration chat and cloud document selection
Other	Sign in to a WPS account and make sure you can access the target conversation and cloud documents

Download & Installation

Before using WPS collaboration chat, install WPS Office on your Windows device and sign in to your account.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a collaboration chat window, and confirm that the message box accepts `@` or `#`

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In a collaboration chat message box, typing `@` lets you choose a member and send a notification. Typing `#` lets you choose a cloud document and share it quickly, with recently opened cloud documents shown first.	Microsoft Teams supports `@` mentions in chats and channels to notify people, teams, channels, or `@everyone`.	Google Chat supports `@` mentions in messages. If the person is not already in the conversation, you can add them and send, or reference them without adding them.	Notion supports `@` mentions for people, pages, and dates, mainly in pages and comments.	Adobe Acrobat supports `@mention` in review workflows to direct comments to reviewers during PDF collaboration.
WPS Advantages	Advantage: WPS combines member notification and cloud document sharing in the same chat input box. Distinct: recently opened cloud documents are surfaced first for faster sharing.	Compared with WPS: Microsoft focuses on chat and channel notifications, and the official page does not describe a `#`-style cloud document insertion flow in the same input pattern.	Compared with WPS: Google supports people mentions, but its official guidance focuses on mentioning or adding people rather than using `#` to insert a cloud document from the same chat box.	Compared with WPS: Notion is stronger for page-level mentions and references inside pages or comments, rather than a dedicated chat box for member notification plus cloud document sharing.	Compared with WPS: Adobe centers on PDF review comments and reviewer feedback, rather than everyday collaboration chat with member alerts and cloud document sharing.
Official Source	—	Teams mentions	Google Chat mentions	Notion reminders and mentions	Acrobat review comments

Overall Conclusion
If your main goal is to notify teammates and bring cloud documents into the same collaboration chat flow, WPS keeps both actions in one input experience. Other products also support mentions, but their official workflows focus more on chat notifications, page collaboration, or PDF review.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Follow up with a specific teammate	Team members	Important messages can be missed in busy group chats	Type `@` and select the target member before sending
2	Share a cloud document in a conversation	Project members	Finding and sending a file manually can take extra time	Type `#` and choose the cloud document to send
3	Reuse a recently opened file	Frequent collaborators	Recently used files are often needed again	Type `#` and pick from recently opened cloud documents first
4	Discuss edits with context	Document collaborators	A reminder and a file link often need to be sent together	Use `@` and `#` in the same conversation flow
5	Sync task context quickly	Team leads	Task updates may lack supporting files	Mention the teammate first, then insert the related cloud document

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic Writer, Spreadsheet, and Presentation apps	✅	✅
Basic use of @ and # in collaboration chat	✅	✅
Some advanced features and extended tools	Available by feature or with limits	More advanced features available
Cloud storage	Basic storage	Higher storage allowance

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Everyday chat reminders and document sharing	Free	This feature itself has no membership requirement for normal collaboration use
Need more advanced tools or more cloud storage	WPS Premium	Suitable for heavier workflows that also rely on broader premium capabilities

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