WPS Workbench Editing on Windows: Introduction

WPS Workbench Editing is used to customize enterprise workbench page layouts, theme styles, and component content; it includes 6 core tasks, with 6 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	6	Matches the number of rows in the How-to Index
Available without membership	6	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Workbench Editing is a Windows-based enterprise workbench configuration feature for adjusting page structure, visual style, and displayed content. Administrators can open the workbench editor, configure desktop and mobile views separately, then save, preview, and publish changes to the live workbench.

Core capabilities include:

Open the workbench editor: Access the editing interface for a selected workbench.
Switch device views: Review and configure desktop and mobile layouts separately.
Set page layouts: Choose from single-column, two-column, mixed, or three-column layouts.
Set themes and backgrounds: Adjust background colors, background images, and built-in themes.
Manage page components: Edit component content and maintain it by device view.
Save, preview, and publish: Save progress, preview the result, and publish changes.

Common use cases include enterprise portal customization, department workbench redesign, and mobile display adaptation. It helps teams manage workbench page style in one place and reduce the effort of switching between desktop and mobile configuration tasks. A distinct advantage is that layout, theme, component editing, and publishing are handled in one workflow.

System Requirements

Item	Requirement
Operating system	A Windows device that can access the enterprise admin console normally
App version	The latest WPS Office version or the version currently deployed by the organization is recommended
Network	A stable network connection is recommended when opening the admin console, previewing, and publishing
Other	Access to the enterprise admin console and the required workbench management permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-installation check	Open WPS or the enterprise admin console and confirm that the workbench settings and editing entry are available

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports page layout settings, theme backgrounds, and component content in one workbench editor, with separate desktop and mobile configuration plus save, preview, and publish actions.	Microsoft 365 admin center provides dashboard views where admins can add, remove, and rearrange cards, and switch between views, but customization is centered on admin cards and tasks.	Google Workspace security dashboard lets admins add, hide, and reorder charts so they can personalize dashboard visibility, mainly for security reporting views.	Notion supports page icons, cover images, content block styling, columns, and drag-and-drop page arrangement for workspace pages.	Adobe Express supports webpage design, templates, webpage publishing, and export workflows for presentation-style web pages.
WPS Advantages	Advantage: One workflow covers layout, theme, component editing, preview, and publishing. Distinct: Desktop and mobile views can be configured separately in the same editor.	Compared with WPS: focuses more on admin dashboard cards and task entry points than full page theme and component editing.	Compared with WPS: focuses more on chart-level dashboard personalization than full page layout and themed component arrangement.	Compared with WPS: stronger for document-style page design, but not centered on enterprise workbench publishing workflows.	Compared with WPS: oriented more toward webpage creation and publishing than internal enterprise workbench management.
Official Source	—	Microsoft 365 admin center overview	Customize your security dashboard	Getting started with page customization	Publish webpages in Adobe Express

Overall Conclusion
For teams that need one enterprise workbench flow for layout, theme, component editing, preview, and publishing, WPS is closer to an internal portal configuration scenario. The other products also support customization, but their focus is more on admin cards, dashboard charts, document pages, or public webpage design.

Use Cases

No.	Scenario	Suitable for	Main challenge	How it helps
1	Enterprise homepage redesign	Enterprise admins	The current workbench layout no longer fits the information structure	Adjust the column structure through layout settings
2	Mobile adaptation	Mobile-first teams	Desktop settings do not directly fit phone displays	Switch to the mobile view and configure it separately
3	Brand style alignment	Admin and brand teams	Backgrounds and themes are inconsistent across pages	Use theme settings to unify background colors and images
4	Component content maintenance	Operations teams	Page modules need regular updates by department	Edit component content one module at a time
5	Pre-publish review	Admins and reviewers	Changes need to be checked before going live	Save first, preview the result, then publish

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Workbench Editing	Available	Available
Page layout and theme settings	Available	Available
Component content management	Available	Available
Additional WPS plan benefits on the pricing page	Refer to the plan comparison on the pricing page	May include more advanced tools, more cloud storage, and other premium benefits depending on plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to complete basic workbench editing and publishing	Free	The feature information shows no membership restriction for this workflow
You also need more advanced WPS tools or larger cloud storage	WPS Premium	Suitable for teams that need broader WPS value beyond workbench editing

WPS membership center: Subscribe now