WPS Text on Windows: Introduction

WPS Text is the basic message type for collaboration chat on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Text is the plain-text messaging feature in WPS collaboration chat on Windows. It is used to type, send, and handle everyday communication in group chats and one-to-one chats.

Its main capabilities include:

Edit text messages in the message box and use the top toolbar for emoji, clip, text formatting, files, and schedule shortcuts.
Send text messages with the Send button or the Enter key.
Right-click sent messages to copy, reply, forward, multi-select, pin, favorite, mark urgent, add to To Do, add to Schedule, delete, translate, search online, use AI Search, or recall within 24 hours.

This feature fits team communication, project follow-up, routine notices, and quick replies. It keeps conversations lightweight and makes it easier to continue working with message content afterward.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run the WPS Office desktop app
App version	The latest version of WPS Office is recommended
Network	Sending messages, translation, online search, and AI Search require an internet connection
Other	Sign in to an available account and open a group chat or direct chat before use

Download & Installation

Before using Text, install WPS Office on your Windows device and sign in to your account.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, enter the collaboration chat window, and confirm that the message box and send entry are visible

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports editing and sending plain-text messages in group chats or direct chats. Sent messages can be copied, replied to, forwarded, pinned, favorited, translated, searched online, processed with AI Search, and recalled within 24 hours.	Teams on desktop supports starting chats, sending messages, formatting, editing or deleting messages, reactions, and message translation options.	Google Chat on desktop supports direct messages, sending and replying, formatting, editing, deleting, quoting messages, starting threads, and scheduled send.	Notion mainly provides page comments, mentions, replies, and reactions, which are better suited to asynchronous discussion around page content.	Acrobat mainly provides PDF comments, replies, and review workflows, with a focus on document markup instead of real-time chat.
WPS Advantages	Advantage: WPS lets users continue from one text message into follow-up actions such as To Do, Schedule, urgent marking, translation, online search, and AI Search in the same workflow.	Compared with WPS: Teams offers mature chat and translation features, but the cited page does not show the same message-to-task or message-to-schedule flow.	Compared with WPS: Google Chat clearly supports messaging, quoting, and scheduled send, but the cited page does not show the same direct entry for turning one message into a to-do item or schedule item.	Compared with WPS: Notion is centered on page collaboration comments rather than a real-time chat message stream.	Compared with WPS: Acrobat is centered on PDF review comments rather than a comparable real-time chat workflow.
Official Source	—	Send and read messages in Microsoft Teams	Create, send & reply to messages in Google Chat	Comments, mentions & reactions	Add comments in callouts in Acrobat

Overall Conclusion
WPS Text works well for Windows users who need to send chat messages and continue with follow-up actions in the same place. Compared with common collaboration products, it connects messaging more closely with to-dos, schedules, translation, and search. If your work is centered on page comments or PDF review, the Notion and Adobe workflows are closer to those scenarios.

Use Cases

No.	Scenario	Suitable users	Main issue	How Text helps
1	Daily team communication	Team members	Need to send short updates quickly	Type and send messages directly in the text box
2	Fast follow-up inside a conversation	Project members	Need to reply, forward, or pin after reading a message	Use the right-click menu on sent messages
3	Cross-language reading	Cross-region collaborators	Cannot easily understand messages in another language	Use the translation option on a message
4	Task capture	Individual contributors and teams	Chat content can be easy to miss later	Add a message to To Do or Schedule
5	Information lookup	Users who need more context	Need to search for more background after reading a message	Use online search or AI Search from the message

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Text message editing and sending	✅ Available	✅ Available
Basic collaboration chat	✅ Available	✅ Available
Advanced PDF, AI, and more extended benefits	Some capabilities have limits	More advanced capabilities and higher usage allowances are available
Cloud storage	1 GB	Higher-capacity plans are available

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday chat and basic collaboration	Free	Text message editing, sending, and basic conversation use are available directly
Need more advanced tools, AI features, or more cloud storage	WPS Premium	Better suited to users who also need more advanced office and extended features

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