Send Cloud Document in WPS on Windows: Introduction

Send Cloud Document in WPS on Windows is a cloud document sharing feature for team chat; it includes 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Send Cloud Document is a document sharing feature in WPS Office for Windows team chat. It lets you choose a cloud document from the file picker and send it directly to a group chat for viewing or collaboration.

Core capabilities include:

Open the Send Cloud Document entry directly from a group chat window.
Browse file categories such as Recent, Starred, Shared, My Cloud Documents, Team Documents, My Device, and Frequently Used in the file picker.
Send the selected document to chat as a document card so recipients can open it based on the document permissions.

This feature is useful for team material distribution, project communication, and sharing frequently used files in chat.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is needed when loading and sending cloud documents
Other	It is recommended to sign in to your WPS account and make sure the target file is stored in an accessible cloud location

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, enter a collaboration chat window, and confirm that the Send File and Send Cloud Document entries are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you open the Send File menu in chat, choose a cloud document, and send it from categories such as Recent, Starred, Shared, My Cloud Documents, Team Documents, My Device, and Frequently Used.	OneDrive lets users share files and folders by link or with specific people, with view or edit permissions.	Google Drive lets users share files with Viewer, Commenter, or Editor roles and also supports link sharing.	Notion lets users share pages, copy page links, and manage access permissions for different audiences.	Acrobat on the web lets users share documents by link, mainly for web-based document distribution.
WPS Advantages	Advantage: WPS keeps file selection and sending inside the chat window, which reduces switching between chat and a separate cloud storage page.	Compared with WPS: sharing options are detailed, but the workflow is centered on OneDrive file or folder sharing rather than an in-chat send flow.	Compared with WPS: permission controls are detailed, but sharing is mainly based on Drive workflows and may require moving into Drive or Chat.	Compared with WPS: it is more focused on page collaboration and permission management than on sending files from an active chat window.	Compared with WPS: it is mainly focused on PDF and web document sharing, so the document scope for chat collaboration is narrower.
Official Source	—	Share files and folders in OneDrive	Share files from Google Drive	Sharing and permissions in Notion	Share documents via link in Acrobat on the web

Overall Conclusion
WPS Send Cloud Document is well suited to teams that already work inside collaboration chat and want to choose and send cloud files in one flow. Other products also provide mature sharing features, but they are more centered on cloud storage pages, shared pages, or web-based document sharing.

Use Cases

No.	Scenario	Suitable Users	Main Need	How It Helps
1	Send meeting materials to a group chat	Project members and department teams	Materials need to be shared quickly before a meeting	Open Send Cloud Document in chat, choose the file, and send it directly
2	Share frequently used templates	Admin, operations, and sales teams	Templates are scattered and take time to find again	Choose a file from Frequently Used or Starred and send it in chat
3	Notify teammates about a shared team file	Team leads and collaborators	Team documents need to be announced after updates	Select a file from Team Documents and send it to the group chat
4	Re-share a recently used file	General office users	A recently edited file needs to be sent again	Find the file quickly in Recent and send it
5	Share personal cloud files in chat	Individual users and cross-team collaborators	The file is already in the cloud but still needs to be located again during chat	Open My Cloud Documents and send the file directly

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Send Cloud Document	✅ Available	✅ Available
Basic cloud document access	✅ Available	✅ Available
Other advanced office and expanded account benefits	Provided according to the current account benefits	Usually includes more advanced features and storage-related benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Sending cloud documents in daily group chats	Free	This feature itself can be used without membership
Needing broader office benefits beyond this feature	WPS Premium	Suitable for users who also want more advanced features or account benefits

WPS membership purchase: Subscribe now